Business Accounting Payroll Specialist

The Tax Department of one of the fastest-growing accounting firms in the country is seeking a Business Accounting Payroll Specialist who is motivated to learn, excited to collaborate and passionate about delivering outstanding results. This individual will have a direct impact on our firm’s mission of serving as a catalyst for those striving to achieve their highest potential. 

The Payroll Specialist provides payroll, accounting, and administrative support to Business Accounting clients. This role is responsible for supporting accurate and timely payroll processing, maintaining payroll-related records, assisting with client payroll questions, and helping ensure client payroll needs are addressed with professionalism and attention to detail.

This position requires strong organization, accuracy, confidentiality, and follow-through. The Payroll Specialist will work closely with internal team members, clients, client employees, and payroll platform contacts to support day-to-day payroll activities, client onboarding, payroll maintenance, reporting, and related special projects.

 

What You’ll Do:

• Process recurring payrolls, including weekly, bi-weekly, semi-monthly, and monthly payrolls, based on client needs. Review payroll inputs for completeness and accuracy.
• Process garnishments, union deductions, and other required employee deductions as needed.
• Enter, review, and update payroll data, including hours/salary changes, bonuses, commissions, reimbursements, deduction, benefits and other payroll adjustments. Maintaining the documentation and payroll records in accordance with internal and client requirements.
• Assist with payroll tax notices, failed payroll filings, agency correspondence, and related follow-up under the direction of a senior team member or manager.
• Prepare and provide payroll reports to clients as requested.
• Assist with quarter-end and year-end payroll activities, including payroll report review, W-2/W-3 support, tax payment support, and related payroll reconciliations.
• Support payroll tax account registrations, account closures, and system updates as requested.
• Identify payroll discrepancies or processing concerns and assist with timely resolution.
• Support payroll onboarding and transition activities for new and existing clients, including gathering payroll information, assisting with setup of client documentation, and coordinating follow-up items.
• Serve as a day-to-day point of contact for routine client payroll questions and requests.
• Communicate with clients and client employees regarding payroll timelines, missing information, payroll changes, and payroll-related questions.
• Assist with maintaining strong client relationships by providing timely, accurate, and professional payroll support.
• Help ensure client payroll questions and issues are addressed promptly and escalated when needed.
• Maintain payroll calendars, deadlines, client checklists, and recurring payroll task lists.
• Coordinate with internal team members to track payroll deliverables and ensure required information is received before processing deadlines.
• Assist with payroll platform setup, employee maintenance, and client data updates as needed.

 

What We’re Looking For:  

• Ability to deal sensitively with confidential material
• Experience with high volume workloads
• Attention to detail, speed, accuracy and meeting deadlines is imperative
• Effective communication and interpersonal skills
• Work cooperatively and effectively in a fast paced, team environment
• Ability to develop relationships with clients and have strong client service
• Strong problem-solving skills
• Working knowledge of payroll best practices
• Ability to work independently with expanding duties and responsibilities

 

Your Qualifications:

• High School Diploma required, Associate’s degree is a plus
• Three plus years of experience processing payroll and benefits administration
• Experience in Cloud-based payroll/HR systems a plus
• Proficient in Microsoft Excel and other Microsoft Office applications

Applicants to this position must be located within the Greater St. Louis, MO area.