PMO Project Manager

Overview

The Project Manager plays a crucial role in supporting project management activities - ensuring projects run smoothly by coordinating planning, scheduling, documentation, and communication efforts. The ideal candidate will be adept at managing administrative tasks, working collaboratively with project managers and stakeholders, and keeping projects on track to meet organizational goals and budgets.

Responsibilities

• Provides administrative and reporting support to project managers by implementing project decisions and coordinating resources.

• Assists in defining project requirements, scope, and objectives that align with organizational goals.

• Ensures project documentation, schedules, and communications are maintained accurately and effectively.

• Serves as a liaison between project teams, internal stakeholders, and external partners to keep projects on schedule, within scope, and within budget.

• Organizes meetings, tracks project progress, and distributes updates to ensure timely communication.

• Facilitates communication and collaboration among project team members and stakeholders.

• Analyzes project progress and assists with adjusting scope, timelines, or resources to achieve desired outcomes.

• Assists in assigning project roles and responsibilities based on team members' strengths and capabilities.

• Supports team development by sharing lessons learned and best practices.

• Provides comprehensive administrative support, including documentation management, scheduling, and resource coordination.

• Assists with tracking project milestones, deliverables, and performance metrics.

• Compiles project status reports and other performance-related documentation.

• Implements and maintains project management tools, databases, and tracking systems.

• Collaborates with project managers and stakeholders to define project requirements and objectives.

• Coordinates internal and external resources to support project execution and alignment with organizational priorities.

• Organizes and facilitates project meetings and ensures effective communication across all levels of the project team.

• Analyzes project data to identify opportunities for improvement and recommends corrective actions when needed.

• Supports the development and implementation of standardized project management processes and best practices.

• Maintains accurate and detailed project records to support ongoing monitoring, evaluation, and reporting.

• Performs other related duties as assigned.

Qualifications

Education (experience may be substituted for education):

• Bachelor’s Degree in Healthcare, Technology, Business, Education, Project Management, or a related field required.

Work Experience (education may be substituted for experience):

• Two (2) to four (4) years of project management experience coordinating teams and working with various levels of management required.
• Four (4) to six (6) years of project coordination experience in a healthcare setting preferred.

Knowledge, Skills, and Abilities:

• Solid understanding of project management principles, including planning, scheduling, budgeting, and resource allocation.
• Excellent verbal and written communication skills with strong organizational, analytical, and problem-solving abilities.
• Proficient in Microsoft Outlook, Project, Word, Excel, PowerPoint, Teams, and other standard office software applications.

Licensure/Certification:

• Certified Associate in Project Management (PMI-CAPM) or equivalent certification preferred.