Enterprise (State Government) Intern

Are you ready to get ahead in your career?

• We want to empower you to turn your ambitions into achievements.
• We thrive in inclusiveness, diversity and embrace close collaborations for you to create impact for yourself and others.
• Together, we aim to bring the best of technology to help people, businesses and the nation to be ahead in a changing world.
• To realise our vision to become Malaysia’s leading converged solutions company, we are looking for a new talent to innovate and grow with us in a culture that values commitment, performance and possibilities.

Why does this job exist and why is it critical?​

The intern will be responsible for coordinating monthly billing documentation, preparing supporting documents, ensuring documentation accuracy and completeness, and managing the submission of physical billing documents to the respective District Education Offices (Pejabat Pendidikan Daerah – PPD) to facilitate the monthly payment process.

Key Responsibilities

1. Monthly Billing Documentation Preparation

• Prepare and generate physical invoices for monthly billing submissions. Physical invoices are mandatory, as electronic bills (e-bills) are not accepted for this project.
• Prepare Lampiran 11 – Internet Service Implementation and Performance Report (Laporan Pelaksanaan dan Perkhidmatan Internet).
• Prepare Lampiran 10 – Internet Service Verification Form (Borang Pengesahan Perkhidmatan Internet), ensuring it has been duly signed by the school's ICT Technical Team.
• Prepare the monthly Payment Schedule (Jadual Bayaran).
• Compile copies of the relevant project contracts.
• Coordinate the collection and preparation of Service Level Agreement (SLA) and Configuration Management (CM) reports. These reports will be provided by the respective project team once compiled.
• Prepare the required company supporting documents for billing submission.

2. Document Compilation & Submission

• Review and verify all billing documents to ensure accuracy, completeness and compliance with the required submission format.
• Compile, print and organise all supporting documents according to the required sequence and checklist.
• Arrange document binding and packaging for official submission.
• Coordinate the physical delivery or posting of complete billing documents to the respective District Education Offices (PPD) for payment processing.
• Maintain proper records of submitted documents and delivery acknowledgements for tracking and reference purposes.

3. Monthly Billing Coordination & Tracking

• Ensure all monthly billing documents are prepared and submitted by the 7th of every month.
• Follow up with relevant internal stakeholders to obtain the necessary reports, signatures and supporting documents within the required timeline.
• Monitor submission status and highlight any missing documents or potential delays to the project team.
• Maintain an organised filing system for monthly billing records and supporting documents.

Requirements & Qualifications

• Currently pursuing a Diploma or Bachelor's Degree in Business Administration, Management, Finance, Accounting, Operations Management or a related field.
• Proficient in Microsoft Office applications, particularly Microsoft Excel, Word and PowerPoint.
• Good organisational, administrative and documentation management skills.
• Strong attention to detail and ability to handle repetitive documentation tasks accurately.
• Good written and verbal communication skills.
• Able to coordinate with multiple internal stakeholders and follow up on outstanding requirements.
• Responsible, proactive and able to work independently with minimal supervision.

Key Deliverables / Performance Expectations

• Complete monthly billing documentation prepared accurately and in accordance with project requirements.
• Ensure all physical invoices and supporting documents are ready for submission by the 7th of every month.
• Ensure complete and properly organised billing document sets are printed, bound and submitted to the respective PPD offices.
• Maintain proper documentation records and submission tracking.
• Minimise errors, missing documents and delays in the monthly billing submission process.

Internship Duration

Starting December for up to 6 months.

What’s next?

• Once you’ve applied online, our team will carefully review your application. Due to a high volume of applications, we appreciate your patience to allow for a fair and timely review process.
• Should you be shortlisted for the role, we will send you an invitation via email for a digital interview. You can also check on your application status by logging into your candidate account.

Maxis values diverse voices & people. We hire and reward our employees based on capability & performance — regardless of ethnicity, gender, age, education, religion, nationality or physical ability.