Purchasing| Director of Purchasing and Warehouse

Overview

"IF YOU CREATE THE STAGE SETTING AND IT IS GRAND, EVERYONE WHO ENTERS WILL PLAY THEIR PART." - Morris Lapidus A spectacular blend of Golden Era glamour and modern luxury, Fontainebleau today reinvents the original vision of legendary architect Morris Lapidus - a stage where everyone plays their unique part. At Fontainebleau, striking design, contemporary art, music, fashion and technology merge into a vibrant new kind of guest experience. Guests are invited to enter a world where they are free to play, shop, dine, spa, meet or simply relax - however they define a perfect day. Situated on oceanfront Collins Avenue in the heart of Millionaire's Row, Fontainebleau Miami Beach is one of the most historically and architecturally significant hotels on Miami Beach. Opened in 1954 and designed by Morris Lapidus, it was the most luxurious hotel on Miami Beach, and is thought to be the most significant building of Lapidus' career.

Responsibilities

The Director of Purchasing & Warehouse is responsible for the direction of the materials management and purchasing function to achieve service and inventory goals as well as the development of best in class processes to drive service level improvement. This leader is also responsible for ensuring proper handling of all food and beverage products, receiving all deliveries and proper financial accounting of all warehouse items, managing inventories and organization of on site and off site warehouses.

 

 

ESSENTIAL FUNCTIONS

• Develop and maintain a high-performance culture within the function, resulting in continued success in meeting functional KPIs and improved levels of customer service for internal and external customers.
• Identify and develop key talent and appropriately manage underperformers to ensure the success of all individuals within the department.
• Develop and implement plans to achieve purchasing goals.
• Manage the tactical operations of the materials management and purchasing functions and staff.
• Collaborate with the Inventory Management team to ensure accurate forecasting and inventory planning.
• Liaise with counterparts in other functional areas to ensure alignment of activities and objectives.
• Identify and implement process improvements to increase efficiency and accuracy.
• Identify vendor opportunities and challenges and ensure appropriate resolution.
• Negotiate vendor contracts and pricing.
• Manage PO approvals and procure-to-pay controls within BirchStreet.
• Lead vendor sourcing for Fontainebleau Miami Beach and its sister properties.
• Partner with Finance on month-end inventory counts and reconciliations.
• Oversee and manage the day-to-day operations of warehouse functions.
• Ensure accuracy and efficiency in all inbound and outbound freight, inventory control, and processing activities.
• Ensure building security and product integrity.
• Manage warehouse and inventory control managers and supervisors to ensure the proper flow of all inbound and outbound merchandise to internal and external customers.
• Maintain a clean and safe environment throughout the Purchasing and Warehouse departments.
• Comply with all USDA, OSHA, and other government regulations.
• Provide training to all purchasing and warehouse associates to ensure they can effectively perform their jobs.
• Manage the productivity and accuracy of warehouse receiving, slotting, and order-picking operations across day and night shifts.
• Prepare and manage the budget for the Purchasing and Warehouse departments.
• Perform other related duties as assigned.    

Qualifications

CANDIDATE REQUIREMENTS

• Strong working knowledge of inventory planning, forecasting techniques, warehouse management, and operational systems.
• Inquisitive and detail-oriented, with strong quantitative and analytical skills and an innovative approach to problem-solving.
• Proficiency in basic computer applications and specialized inventory management software.
• Advanced proficiency in Microsoft Office applications, including Excel, MS Query, Access, and PowerPoint, required.
• Strong written, verbal, and presentation skills required.
• Exceptional organizational skills with a strong attention to detail and cleanliness.
• Ability to operate a forklift, pallet stacker, and pallet jack.
• Strong problem-solving and critical-thinking skills.
• Positive attitude and professional demeanor.
• Ability to communicate effectively and establish and maintain positive working relationships with employees at all levels.
• Knowledge of and compliance with company policies and procedures, job descriptions, daily memorandums, chemical labels, safety guidelines, and other written instructions.

 

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Business Administration, Supply Chain Management, Engineering, Finance, or related field, preferred.
• Seven (7) or more years of relevant materials management & purchasing experience.
• Two (2) or more years of leadership experience preferred.
• Experience in hotel or hospitality purchasing management required.
• Proficiency with BirchStreet and other ERP systems required.

 

LICENSE & CERTIFICATIONS

• Fork Lift, Pallet Stacker and Pallet Jack preferred.

 

WORK ENVIRONMENTWork is performed in a variety of areas, such as the high-volume office, receiving warehouse, storeroom, freezer, and cooler and storage areas. Prolonged sitting at computer performing data entry that requires focused concentration. Standing, walking occasionally. Substantial phone and/or email use.

 

PHYSICAL DEMANDSRequires mobility.  Requires prolonged sitting, standing, and walking.  Ability to tolerate varying conditions of noise level, temperature, illumination, and air quality. Ability to push and/or pull cabinet weighing up to fifteen pounds.  Ability to grasp, lift, and carry supplies weighing a maximum of 50 pounds.  Eye/hand coordination and manual dexterity.  Ability to distinguish letters, symbols, and colors.  Normal vision and hearing range.