Research Grants Specialist II

Department:

Location:

Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R109709

Minimum Requirements:

Bachelor's degree in a related field and two (2) years of relevant experience or an equivalent combination of education and experience. Grade 7 (Salaried)

Position Description:

The Research Grants Specialist in the School of Medicine in the Department of Surgery is responsible for supporting sponsored research projects throughout the full grant lifecycle by advising faculty, developing and monitoring budgets, reviewing proposals and awards for compliance, and ensuring accurate financial and administrative management. This position serves as a key liaison between principal investigators, departmental staff, and central research administration offices, providing guidance, resolving issues, and maintaining adherence to institutional and sponsor regulations.

Essential Duties and Responsibilities

• Advise principal investigators on proposal preparation, budget development, and grant requirements.
• Review proposals and awards to ensure compliance with institutional, sponsor, and federal regulations.
• Monitor financial activity on sponsored projects, including budget tracking, reconciliation, adjustments, and reporting.
• Coordinate award setup, modifications, subawards, and closeout activities with central research administration offices.
• Perform additional duties as assigned.

Preferred Qualifications

• Experience in research administration, grant management, sponsored programs, or university financial operations.
• Proficiency with grant management systems, financial software, and spreadsheet tools (e.g., Excel).
• Experience in research administration, grant management, sponsored programs, or university financial operations

Competencies

• Excellent written and verbal communication skills.
• Ability to interpret complex financial data, sponsor regulations, and administrative policies to resolve issues and support decision‑making.
• Understands federal, sponsor, and institutional policies governing sponsored research and apply them consistently.

Target Compensation Maximum:

$91,721.00

Target Compensation Minimum:

$61,147.00

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.

Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.

If you require assistance or accommodation with our online application process, please contact us by email at [email protected] or by phone 502-852-6258.