Executive Assistant

Built on meritocracy, our unique company culture rewards self-starters and those who are committed to doing what is best for our customers.

Brown & Brown is seeking an Executive Assistant to join our growing team in Portland, OR!

The Executive Assistant is responsible for enhancing executive effectiveness by providing information management support and representing executives to others. The Executive Assistant provides support in the areas of executive business operations and personal business matters daily. The Executive Assistant must use discretionary judgement and troubleshoot frequently.

How You Will Contribute: 

• Serve as the primary point of contact between leadership, sales teams, customers, carriers, vendors, and internal stakeholders

• Manage executive calendars, travel agendas, meetings, and communications

• Create presentations, reports, and business correspondence with a high degree of autonomy · Coordinate customer, sales, and internal events, including logistics, vendor management, catering, travel, registrations, employee engagement activities, recognition programs, and special events

• Provide administrative and operational support to leadership and sales teams by tracking projects, milestones, certifications, licenses, expenses, budgets, and other business priorities

• Prepare and analyze reports, presentations, expense documentation, and financial records while maintaining strict confidentiality and accuracy

• Manage office hospitality, event supplies, gifts, and employee appreciation initiatives, ensuring efficient operations and positive team engagement

• Collaborate with vendors, facilities, security, and external partners to ensure seamless execution of meetings, events, and business activities

• Independently manage multiple priorities, special projects, and communications while exercising sound judgment and maintaining exceptional organizational standards

Licenses & Certifications:

• Obtain insurance license(s) when required by leadership

• Acceptable results of a Motor Vehicle Record report at the time of hire and periodically thereafter, and maintenance of minimum acceptable insurance coverages are a requirement of this position

Skills & Experience to be Successful:

• 3 or more years of experience as an Executive Assistant preferred

• Basic understanding of insurance and business terminology

• Fluent with Microsoft Windows, Office 365, Word, and Excel

• AMS360 experience or skills to learn software program at an accelerated ability

• Exceptional telephone demeanor

• Must have excellent customer service and interpersonal skills

• Professional and courteous demeanor

• Maintain a high level of confidentiality

#LI-SN3

Teammate Benefits & Total Well-Being

We go beyond standard benefits, focusing on the total well-being of our teammates, including:

• Health Benefits: Medical/Rx, Dental, Vision, Life Insurance, Disability Insurance  
• Financial Benefits: ESPP; 401k; Student Loan Assistance; Tuition Reimbursement 
• Mental Health & Wellness: Free Mental Health & Enhanced Advocacy Services
• Beyond Benefits: Paid Time Off, Holidays, Preferred Partner Discounts and more. 

Not reflective of all benefits. Enrollment waiting periods or eligibility criteria may apply to certain benefits. Benefit details and offerings may vary for subsidiary entities or in specific geographic locations.

Recruiting Vendor Disclosure Statement

Brown & Brown does not accept unsolicited resumes from external recruiters, recruitment vendors or employment agencies ("Recruiting Vendors"). Recruiting Vendors must have a valid written agreement and received prior written authorization from an authorized Brown & Brown representative before submitting candidates for any publicly posted role. Any unsolicited resumes submitted to Brown & Brown or its employees become the property of Brown & Brown, and no fees will be paid for such submissions. Additional information regarding this policy can be found on our careers page.

The Power To Be Yourself  

As an Equal Opportunity Employer, we are committed to fostering an inclusive environment comprised of people from all backgrounds, with a variety of experiences and perspectives, guided by our Diversity, Inclusion & Belonging (DIB) motto, “The Power to Be Yourself”.