Foreclosures Secretary

Job Title:
Foreclosures Secretary

Responsibilities:

• 3 to 5 years of experience as a Litigation Secretary in defended foreclosure matters
• Ability to perform general administrative and secretarial tasks relevant to a defended foreclosure department.
• Experience in drafting, formatting, and processing legal documents under attorney supervision, including summonses, notices, pleadings, affidavits, applications, motions, sheriff’s letters, warrants, and other litigation-related documentation.
• Managing the foreclosure process from inception to finalisation, including issuing and serving legal processes, preparing court bundles, and monitoring timelines.
• Diary management of court dates, deadlines, consultations, and follow-ups to ensure compliance with court rules and client service level agreements.
• Liaising effectively with clients, correspondents, sheriffs, debtors, defendants, advocates, and the courts regarding defended foreclosure matters.
• Following up on outstanding documentation, signed pleadings, returns of service, and court outcomes to ensure matters progress efficiently.
• Preparing and uploading documents to CaseLines and ensuring all electronic court files are accurate and up to date.
• Coordinating with attorneys and counsel regarding trial preparation, hearings, rescissions, summary judgments, and settlement negotiations.
• Maintaining accurate and well-organised physical and electronic case files, correspondence, and reports.
• Capturing time entries, updating internal systems, and attending to reporting requirements for bank clients.
• Proficiency in My Attorneys and CACS (bank-related systems), GhostPractice and CaseLines.

Qualifications:

• Matric / Grade 12
• Relevant legal qualification or courses.