Winter 2027 Purchasing Administrative Assistant - Yellowstone National Park

Overview

 

 

 

Discover the magic of Yellowstone's winter season!

 

Love snow, magical scenery, and fewer crowds? Join us at Yellowstone National Park this winter! Live. Work. Explore. in the serene wonderland with a tight-knit employee community, enjoy unique activities like skiing and snowshoeing, and provide warm hospitality to our guests. We're hiring a Purchasing Administrative Assistant at Mammoth Hot Springs. Experience the "secret season" of Yellowstone – an unforgettable winter adventure awaits!

 

Job Summary:The Purchasing Administrative Assistant supports the Purchasing and Warehouse teams in the procurement and distribution of goods and services, including warehouse inventory items, non-stock items, and special project purchases. The role primarily consists of office activities but will also include some activities within and in support of the field warehouses.

 

The Details:Position Type: SeasonalSeason Dates: Early January 2027 - Early November 2027Pay: $22.35/hourlySchedule: Typical schedule is 40 hours, 5 days/per week (may include weekends, evenings, and holidays)

 

Why Yellowstone National Park?We are a welcoming community who work hard, share a real passion for the environment, and enjoy crafting memorable experiences for our guests. As part of the Xanterra Travel Collection®, we are the primary authorized concessionaire in Yellowstone, and proud stewards of the park.

 

Life in Yellowstone:

• Employee housing (dormitory-style) and on-site employee meals (cafeteria-style) provided at low cost
• Free on-site laundry facility, Wi-Fi (limited bandwidth), and utilities included
• No Wyoming state taxes deducted from your paycheck
• A fast-paced, exciting work environment with plenty of upward mobility and growth opportunities
• Meet people of all ages from all over the country and world!

Benefits:

• Employee Assistance Program
• Wellness Program
• Learning and Development Program

Perks:

• Free Yellowstone National Park pass
• Employee Recreation Program (photo contest, gear rentals, seminars, ski trips, and more)
• Access to discounted services at Yellowstone Medical Clinics operated by STGi.
• Employee discounts at local gateway communities
• 100+ miles of cross-country ski trails (both groomed and skier tracked)
• Outdoor ice skating rinks
• Retail, Lodging and Travel Discounts
• $350 Referral Bonus Program
• The adventure of a lifetime!

Responsibilities

• Support Director, Purchasing Agents, and warehouse supply chain group in execution of departmental activities, ensuring timely procurement and distribution of goods to meet operational needs
• Ensure purchasing activities are filtered through the lens of sustainability in achieving our mission of “Legendary Hospitality with a Softer Footprint"
• Regularly communicate and coordinate with departments/stakeholders to understand needs, and anticipate and resolve challenges, ensuring customer satisfaction and that purchasing services meet the needs of the organization
• Enter updates and modifications to ordering templates in Cloudsuite
• Communicate with vendors when expediting Purchase Orders and relays shipping delays or changes to locations receiving products
• Assists with modifying Bin locations in Cloudsuite for field warehouse teams
• Help field warehouse teams and Purchasing Agents by entering in physical quantities received on Cloudsuite Purchase Orders
• Work with Vendors requesting return authorizations, processing returns, and ensuring credits for returns are received
• Support A/P requests in identifying correct receivers and Purchase Orders which are associated with vendor invoices
• Assist and support warehouse operations during seasonal openings and closings, monthly physical inventories, and other activities as needed
• Support Purchasing Agents by keying in requisitions, inventory transfers, and other daily data entry tasks
• Support department as needed in moving people and products between locations
• Other duties and responsibilities as assigned

Qualifications

• Preferred 3 years experience with administrative office work
• A/P experience in matching receiving, purchase orders, and vendor invoices desired
• Experience using any ERP system required
• Experience with Infor Cloudsuite Financial & Supply Management preferred
• Experience in hospitality or food service related industries preferred
• Must be proficient in Microsoft Excel and Outlook
• Well established written and verbal communication skills
• Dependable and capable when working autonomously with varying degrees of clarity and direction
• Comfortable working full time in an office setting
• Strong interpersonal skills and the ability to effectively multitask in a fast-paced environment
• Attention to detail with accurate keyboarding skills

Physical Requirements include:

• Capable of lifting 40lbs on a limited basis
• The Purchasing Admin spends the majority of time at a desk but may assist in the field warehouses as well if needed

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.