Warehouse Administrative Specialist

Description

 Join Mosaic – Where Accuracy, Organization, and Teamwork Matter!

Do you enjoy keeping things organized, solving problems, and making sure the details are right? Are you looking for a stable, full-time career where your work directly supports warehouse operations and customer service?

 Mosaic is looking for a Warehouse Administrative Specialist to join our team in Doswell, VA. This is a full-time, on-site position; remote and hybrid work are not available. In this role, you'll help keep our Central Service Center running smoothly by supporting inventory, shipping, receiving, order processing, and warehouse operations.

Why Join Mosaic?

• Monday–Friday Schedule – No Weekends! 
• Competitive Pay 
• Profit Sharing 
• Medical, Dental & Vision Insurance 
• 401(k) 
• Paid Time Off – Including Your Birthday! 
• Employee Discounts 
• Stable, Growing Company 
• Career Growth Opportunities 

What You'll Do

• Process inbound warehouse shipments and inventory receipts. 
• Maintain accurate inventory and transaction records in P21. 
• Invoice daily deliveries and resolve discrepancies. 
• Monitor purchase orders, transfer orders, and sales orders. 
• Coordinate with vendors, branches, and internal departments. 
• Process freight claims, breakage adjustments, and write-offs. 
• Generate LTL shipping paperwork. 
• Maintain shipping logs, inventory records, and daily reports. 
• Support warehouse operations with additional administrative projects as needed. 

Requirements

What We're Looking For

• Strong attention to detail with a high level of accuracy. 
• Excellent organizational and time management skills. 
• Comfortable working in a fast-paced warehouse office environment. 
• Strong communication and customer service skills. 
• Ability to prioritize multiple tasks and solve problems independently. 
• Proficient with Microsoft Outlook, Excel, and Word. 
• Previous administrative, warehouse office, logistics, or inventory experience is preferred. 
• Experience with ERP systems (Epicor P21 or similar) is a plus. 

Who We Are

Headquartered in Chantilly, VA, Mosaic operates 10 locations across Virginia, Maryland, and North Carolina, specializing in premium cabinetry, plumbing, lighting, tile, stone, flooring, and home remodeling products. Our success is built on exceptional customer service, operational excellence, and employees who take pride in their work.

Ready to Join Our Team?

If you're looking for a stable career with opportunities to grow and enjoy working in a fast-paced team environment, we'd love to hear from you.

Apply today and help keep Mosaic moving forward.