Part Time Fleet Maintenance Administrator

Job Ad – Part-Time Fleet Maintenance Administrator

TransTrash is seeking a dependable, organized Part-Time Fleet Maintenance Administrator to support the daily operations of our maintenance department. This role works directly with our in-house mechanics to coordinate maintenance records, schedule required services, track equipment, and help keep our fleet operating safely and efficiently.

This position is for part-time hours, very flexible on what hours can be worked with the potential to turn into a full-time job as well.

Responsibilities

• Create, update, and close work orders to accurately document maintenance and repairs for trucks and trailers.
• Coordinate with in-house mechanics to ensure repairs and preventive maintenance are properly tracked and completed.
• Pick up parts from local suppliers as needed.
• Schedule DOT inspections, licensing appointments, and other required fleet services.
• Monitor electronic logging (E-Log) records to help ensure compliance with FMCSA regulations.
• Track preventive maintenance schedules and notify mechanics and office staff of upcoming service requirements.
• Maintain organized equipment files, including maintenance history, warranty repairs, and inspection records.
• Assist in maintaining compliance with company safety standards and regulatory requirements.
• Perform other administrative duties as assigned to support the maintenance department.

Requirements

• Self-motivated with excellent organization and planning abilities
• Oral and written communication skills with ability to maintain strong documentation
• Ability to utilize a computer/tablet for electronic processing of work orders which includes adding inventory, labor hours, and updating work order statuses
• Ability to utilize Microsoft Excel spreadsheets
• Valid driver's license with the ability to run local errands.

Preferred

• Previous administrative, clerical, or maintenance shop experience.
• Experience in the trucking, transportation, heavy equipment, or diesel repair industry.

• Familiarity with FMCSA regulations, E-Log systems, or fleet maintenance software is a plus.

Experience in all areas is not required—we are willing to train the right candidate who is organized, dependable, and eager to learn.

TransTrash is an Equal Opportunity Employer and does not unlawfully discriminate against employees or applicants on the basis of an individual’s race, color, religion, creed, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable law.

Pre-employment drug testing is required.

Salary is competitive DOE

Job Type: Part-time

Pay: $18.00 - $22.00 per hour