Design & Pre-Construction Project Coordinator - Freelance, Remote

Department: Specialized Roles

Employment Type: Full Time

Location: Philippines

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

The Impact you’ll make

• Lead regularly scheduled Owner-Architect-Contractor (OAC) meetings with clients
• Coordinate alignment meetings across architects, structural engineers and trade specialists
• Prepare agendas, capture meeting minutes, and track action items through to completion

• Review architectural, structural and trade drawings and design deliverables
• Review and mark up drawings using Bluebeam
• Flag conflicts, gaps and missing information, and track revisions across disciplines

• Manage project timelines, schedules and deliverables independently
• Monitor milestones and follow up with design teams to keep submissions on schedule
• Raise risks and delays early with proposed solutions

• Serve as the primary communication link between clients and design teams
• Handle daily communication with clients and consultants independently
• Relay decisions, questions and feedback clearly so nothing gets lost between parties

• Maintain project trackers, logs and records in the team’s project management tools
• Keep drawing sets, deliverables and correspondence organized and up to date

Skills, Knowledge and Expertise

• 1+ year of experience in construction project engineering, assistant project management, design coordination, or a similar role
• Experience coordinating architects, engineers and contractors
• Experience managing project schedules and deliverables
• Hands-on experience reviewing and marking up technical drawings using Bluebeam
• Proven ability to handle client and consultant communications independently

• Technical
  • Strong Bluebeam skills for drawing review and markup
  • Ability to read and review architectural, structural and trade drawings
  • Experience in design management or pre-construction
  • Experience supporting US-based construction projects
  • Familiarity with construction project management tools (such as Procore, Autodesk Construction Cloud or Smartsheet)
  • Knowledge of project schedules, RFIs, submittals and deliverable tracking
• Soft skills
  • Confident, professional written and verbal English, including leading live meetings with US clients
  • Strong organization and follow-through
  • Ability to work independently and manage your own timelines
  • Comfort coordinating multiple design disciplines at once
  • Clear, calm communication, even when deadlines are tight

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You like being the person who keeps everyone aligned and projects on track
• You take ownership and don’t wait to be told what to do next
• You’re confident speaking up in meetings with clients, architects and engineers
• You pay attention to detail and catch issues in drawings before they become problems
• You’re proactive about communication and follow up without being asked
• You’re curious about design and pre-construction, and you want to grow in a specialized role
• You’re comfortable working a US Pacific Time schedule

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday to Friday 8:00 AM - 5:00 PM Pacific Time

• $7 per hour
• No benefits package included

Benefits