Senior Payroll Technician

OPENING DATE: 10/22/2026


RECRUITMENT TYPE


BASIC POSITION INFORMATION

Under the direction of the Director of Fiscal Services, serves as lead for the District’s payroll services,  Human Capital Management (HCM) System, including Employee Self Service (ESS), prepares hourly and monthly payrolls for certificated and classified employees; explains policies and procedures related to payroll accounting.The duties listed below are intended only as illustrations of the various types of work that may be performed.   The omission of specific statements of duties does not exclude them from the position if the work is similar to, related to, or a logical assignment to this class.

• Serve as the lead for payroll services.
• Serve as the District liaison and primary point of contact for all the LACOE payroll functions, in the Human Capital Management (HCM) system, including the Employee Self-Service (ESS) portal.
• Engage with employees on all ESS-related matters, including but limited to explaining the ESS process, providing access, and problem-solving employee concerns and issues.
• Organize work distribution for payroll.
• Work closely with Human Resources regarding employee leave absences; responsible for education code adjustments related to all leaves.
• Respond to classified, certificated, and management employees on retirement matters.
• Gather, tabulate, extend, balance, and post payroll and related data; submit data to the County Superintendent of Schools office for processing of salary warrants; prepare special payrolls as assigned. 
• Maintain payroll-related records for District employees recording absences, accumulated sick leave, earned vacation benefits, overtime, extra duty pay, and related information. 
• Explain policies and procedures related to payroll accounting; interpret and apply County and District directives to general and specific payroll transactions; provide information related to records maintained.  
• Audit and adjust time reports, data processing payroll listing sheets, and other payroll information as requested.  
• Prepare federal and State payroll tax deposits; prepare and reconcile quarterly tax returns, unemployment insurance, and related matters; compile and type a variety of reports.  
• Verify salary rate changes and changes in positions, and retirement eligibility; process voluntary deductions and W-4 forms for payroll adjustments; maintain medical insurance coverage and voluntary deduction records on employees and process monthly billings for appropriate medical carriers. 
• Sort, verify, and distribute payroll warrants for District employees.  
• Communicate with various District personnel and outside organizations to discuss payroll-related matters. 
• Operate a computer and assigned software systems; operate standard office equipment as assigned. E 
• Assist and advise in the formulation, installation, and revision of payroll record keeping and procedures.
• Perform related duties as assigned. 

KNOWLEDGE AND ABILITIES  

     KNOWLEDGE OF

• Methods, practices, and terminology used in bookkeeping and financial record keeping. 
• Interpersonal skills include tact, patience, and courtesy.
• Practices and procedures of payroll record keeping and filing. 
• Modern office practices, procedures, and equipment.
• Interpersonal skills using tact, patience, and courtesy. 
• Telephone techniques and etiquette.
• Operation of a computer and other office equipment
• Tax withholding, voluntary deductions, garnishments, and fringe benefits.

    ABILITY TO

• Perform responsible payroll record-keeping duties with a high degree of skill and accuracy. Learn to interpret, apply, and explain rules, regulations, policies, and procedures.
• Process payroll and related records for an assigned major payroll. Add, subtract, multiply, and divide quickly and accurately.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others. Meet schedules and timelines.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing. Complete work with many interruptions.
• Maintain records and prepare reports. Learn payroll tax reporting.
• Operate standard office machines including adding, calculating, and related machines.
• Operate a computer and applicable software including spreadsheets and database management. Input data at 45 words per minute.
• Maintain a work pace appropriate to the given workload.

• Any combination equivalent to: graduation from high school supplemented by courses in bookkeeping and three years of responsible financial record-keeping experience including a minimum of three (3) years in payroll or related work.

WORKING CONDITIONS

ENVIRONMENT

• Incumbents in this class: work in an Indoor office environment. and outdoor work
• Frequent contact with staff and public; with continuous interruptions and changing priorities; drive a vehicle to conduct work. 

 
PHYSICAL ABILITIES

• Hearing and speaking to exchange information in person and on the telephone. Dexterity of hands and fingers to operate a computer keyboard.
• Seeing to read a variety of materials. Sitting for extended periods of time.

AMERICANS WITH DISABILITIES ACT
 
Persons with certain disabilities may be capable of performing the essential duties of this class with or without reasonable accommodation, depending on the nature of the disability.
  
APPOINTMENT

In accordance with Education Code Section 45301, an employee appointed to this class must serve a probationary period of six (6) months during which time an employee must demonstrate at least an overall satisfactory performance. Failure to do so shall result in the employee's termination.