Receptionist cum Administrative Assistant

JAS is an international, non-asset-based supply chain services and solutions company. Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services.

The Receptionist cum Administrative Assistant is responsible for managing front desk operations, providing administrative support to the management team and ensuring the smooth daily operation of the office. The role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently in a professional environment.

ESSENTIAL FUNCTIONS:

Reception & Front Desk Management

• Greet and welcome visitors, clients, and guests in a professional and courteous manner.
• Answer, screen, and direct incoming telephone calls.
• Manage reception area and ensure a positive experience.
• Handle incoming and outgoing mail, courier services, deliveries and document distribution.
• Coordinate meeting room bookings and ensure meeting facilities are properly arranged.

Administrative Support

• Provide administrative support to the JAS offices based in Singapore and management team.
• Manage office stationery, pantry supplies, and inventory control.
• Coordinate locker allocation for new employees and retrieval upon employee separation.
• Liaise with vendors and service providers for office maintenance and repair works.
• Arrange logistics and administrative support for meetings, company events, and staff activities.
• Perform general administrative duties, including filing, data entry, and record management.
• Coordinate maintenance and servicing of office facilities and equipment.
• Support office operations and ensure a well-organized working environment.
• Handle ad hoc assignments and projects as delegated by management.

SUPERVISORY RESPONSIBILITIES:

N/A

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Fluent in both oral and written English
• Professional telephone etiquette and customer service mindset
• Proven experience utilizing internet resources
• Exceptional verbal, written and interpersonal communication skills
• Team-oriented with strong integrity and professionalism
• Good interpersonal, coordination, planning and organizing skills
• Detail oriented, able to multitask and meet deadlines
• Self-motivated, able to work in a team and independently

EDUCATION AND EXPERIENCE:

• Diploma or above in Business Administration, Office Administration, Secretarial Studies, or related disciplines.
• Minimum 3 years of relevant experience in reception, administration or office support functions.

ENVIRONMENT:

100% performed in climate-controlled internal office environment working under normal office conditions.  

High energy level, comfortable performing multifaceted projects in conjunction with day-to-day activities; sound judgment and the ability to work under time pressures. Physical requirements include sight, hearing, sitting for more than four hours a day and other physical requirements required to perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

While performing the duties of this job, the employee is regularly required to sit; stand; walk; use hands and finger to feel and handle; reach with arms and hands; talk and hear.  While performing the duties of this job, the employee frequently is required to stoop, kneel, and crouch; lift weight or exert a force up to a maximum of 25 pounds.

ADDITIONAL:

The responsibilities associated with this job will change from time to time in accordance with the Company’s business needs.  More specifically, the incumbent may be required to perform additional and/or different responsibilities from those set forth above.

The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the job.

Equal Opportunity Employer