Facilities Coordinator

🌟 About the Role

We’re looking for a highly organised and proactive Facilities Coordinator to take ownership of our workplaces and fleet operations.

This is a dynamic, hands-on role where you’ll ensure our offices run smoothly, our fleet operates efficiently, and all activities remain compliant, cost-effective, and aligned to business needs. If you enjoy balancing operational detail with strategic oversight, this is the perfect opportunity for you.

🔧 What You’ll Be Doing

🏢 Facilities & Office Operations

• Ensure all office spaces are well-maintained, safe, and fully functional
• Oversee reception, visitor experience, and workplace services
• Manage suppliers, contracts, and service delivery
• Maintain office supplies, meeting rooms, and overall workspace readiness

🛠️ Maintenance & Projects

• Coordinate maintenance, repairs, and essential services (e.g. HVAC, pest control)
• Manage office improvements, refurbishments, or relocations
• Maintain asset registers and maintenance schedules

⚠️ Health, Safety & Compliance

• Lead health and safety initiatives and ensure regulatory compliance
• Conduct risk assessments, inspections, and emergency drills

🚗 Fleet Management & Operations

• Oversee fleet performance, utilisation, and cost efficiency
• Coordinate vehicle allocation, transfers, and disposals
• Manage fleet service providers and monitor SLA performance
• Ensure compliance with licensing, insurance, and roadworthiness standards
• Monitor fuel usage and investigate irregularities
• Conduct regular inspections and maintain accurate records

👥 People & Stakeholder Management

• Build strong relationships with vendors and internal teams
• Support driver compliance, onboarding, and training
• Manage support staff, ensuring service excellence

✅ What We’re Looking For

🎓 Qualifications & Experience

• Diploma or Certificate in Facilities, Logistics, or a related field
• Minimum 2+ years’ experience in facilities and/or fleet management
• Solid understanding of building maintenance and fleet operations
• Valid driver’s licence and own transport

🧠 Skills & Attributes

• Strong organisational and coordination skills
• High attention to detail and risk awareness
• Confident managing budgets and controlling costs
• Excellent communication and stakeholder management skills
• Ability to stay calm and responsive in high-pressure or emergency situations

💡 What Will Make You Stand Out

• Experience managing both facilities and fleet in a fast-paced environment
• Strong problem-solving mindset with a proactive approach
• Ability to identify cost-saving opportunities and operational improvements
• A hands-on, solutions-driven attitude

🤝 Our Culture

We value:

• Collaboration and teamwork
• Accountability and ownership
• Clear, honest communication
• Continuous improvement and innovation

🎯 Why Join Us?

• Be part of a growing, dynamic environment
• Own and shape critical operational functions
• Work with a collaborative and supportive team
• Opportunities to drive improvements and make a real impact

📩 Ready to Apply?

If you’re ready to take ownership of facilities and fleet operations and make a meaningful impact, we’d love to hear from you!