Office Administrative Assistant

Description

Reports to: Office Manager

Supervises: None 

Status: Non-Exempt/Hourly

Work Schedule: Typical Hours are 8-5, Monday to Friday

Purpose of Position: 

The Office Administrative Assistant is responsible for providing organization and administrative support for the office team and manager. This may include but is not limited to performing office duties, performing accounts receivable & payable in NAV and QuickBooks, scheduling meetings and events, researching, receptionist work, and writing.

Essential Skills: 

• Identifies problems, analyzes solutions, and implements the best course of action.
• Clearly and effectively conveys information, both verbally and in writing.
• Manages multiple tasks or projects simultaneously.
• Understands and meets the needs of customers, providing support and service.
• Organizes tasks, projects, and resources effectively.

Essential Characteristics: 

• Maintains high standards of conduct and performance.
• Adjusts well to new situations and changes.
• Understands personal strengths and weaknesses.
• Works proactively without supervision.
• Pays close attention to detail.

Duties May Include:

• Creating slides, announcements, and sign-up sheets.
• Answering phone calls – includes answering basic questions, and transferring calls.
• Assisting customers at the front desk with egg sales and supply sales as needed.
• Compiling financial and other business reports for management as needed.
• Assisting with office duties as needed.
• Assisting in executive assistant tasks.
• All other tasks as assigned.

Requirements

• High school diploma, or GED/equivalent experience. 
• Proficiency in computer tasks, including typing, emailing, and internet use
• Proficiency in Microsoft Word and Excel
• Ability to learn NAV and QuickBooks. 
• Ability to read, analyze, and interpret technical procedures, financial reports, or governmental regulations. 
• Ability to write reports, business correspondence, and standard operating procedures. 
• Ability to effectively present information and respond to questions from groups of managers, customers, and the public.
• Ability to calculate figures and amounts such as discounts, interest, proportions, percentages, area, circumference, and volume. 
• Ability to apply concepts of basic algebra and geometry.
• Complete support of and willing adherence to Westfield Egg Farm’s mission, vision, and core values. Applicant must hold these standards as his/her own.

Personal Attributes:

The Office Administrative Assistant will be privileged to information that should not be shared. The incumbent must maintain strict confidentiality in performing the duties of this position. 

The incumbent must also demonstrate the following personal attributes:

• Honesty 
• Trustworthiness
• Respect
• Cultural awareness and sensitivity across a variety of cultures 
• Flexibility
• Sound work ethics

Physical Requirements / Environmental Conditions:

The Office Administrative Assistant will have to spend long hours sitting and using office equipment and computers, which can cause muscle strain.  The incumbent may also have to do some light lifting of supplies and materials from time to time.  Westfield Egg Farm may be a busy facility.  The incumbent may have to manage several projects at one time and may be interrupted frequently to meet the needs and requests of employees and customers.  The Office Administrative Assistant may find the environment to be busy and/or noisy and will need excellent organizational and time/stress management skills to complete the required tasks.