HOA Community Association Manager

Description

About Fairgrove Property Management
Fairgrove Property Management provides residential property management services to property owners and residents throughout Southern California. Founded in 1976 and based in Irvine, CA, Fairgrove has over 40 years of experience in the residential real estate industry. We focus on making property ownership easier for our owners while providing quality housing and excellent service to our residents. Fairgrove currently operates in four major Southern California markets and continues to grow throughout the West. 

Job Summary
As a Community Association Manager, you will manage the daily operations of your assigned communities, including HOAs and condominium associations. You will work closely with the Board of Directors, homeowners, vendors, and internal teams to keep each community running smoothly.

Position Details

• Full-Time Position- 40 hours per week
• Compensation: $32.00-$37.00 per hour

Requirements

Responsibilities

• Manage the day-to-day operations of assigned communities.
• Serve as the main point of contact for the Board of Directors and homeowners.
• Prepare and manage annual budgets and financial reports.
• Review and approve invoices and monitor expenses.
• Coordinate vendors and contractors for repairs, maintenance, and other services.
• Obtain vendor bids and present options to the Board.
• Respond to homeowner questions, concerns, and complaints, and help resolve community issues.
• Enforce community rules, regulations, and policies.
• Oversee homeowner violation notices and track violations through resolution.
• Schedule and coordinate Board and community meetings, both onsite and virtual.
• Prepare meeting notices, agendas, and Board meeting packets.
• Track Board action items and follow up on outstanding tasks.
• Coordinate with attorneys, accountants, insurance providers, reserve analysts, and other professionals as needed.
• Conduct regular property inspections and follow up on maintenance and safety concerns.
• Assist with escrow requests, including lender certification forms.
• Work with onsite staff when applicable, including training, supervision, scheduling, and approving timecards.
• Assist with hiring onsite staff when needed.
• Maintain accurate records and keep the Board, homeowners, vendors, and internal teams updated.
• Perform other duties as needed or assigned.

Qualifications

• Previous HOA, community association, or property management experience preferred.
• Strong communication and customer service skills.
• Organized, with the ability to manage multiple tasks and deadlines.
• Strong problem-solving skills.
• Comfortable working with homeowners, Board members, vendors, and contractors.
• Knowledge of California HOA and community association requirements is a plus.
• Proficiency with Microsoft Office and property management software.
• Ability to attend occasional evening Board or community meetings.
• Valid driver’s license and reliable transportation for property inspections.