Executive Assistant- Office of the Labor Commissioner

THIS IS A NON-CIVIL SERVICE POSITION

Salary Range: $58,305.00 - $93,289.00 Annually

GET TO KNOW US
 

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and
workshops. You can learn about our benefits here https://humanresources.baltimorecity.gov/hr-divisions/benefits
 

JOB SUMMARY
 

An Executive Assistant provides advice, staff assistance and administrative
support to the Director of an agency. Work of this class involves no supervisory duties or responsibilities. Incumbents receive managerial direction from the Director.

Employees in this class work a conventional work week that may
involve evening and weekend hours. Work is performed in an office were
normal working conditions are encountered. Work requires minimal physical
exertion.

ESSENTIAL FUNCTIONS

• Assists the Director and the Deputy Director in formulating and implementing administrative policies, practices, procedures and long-term goals for the agency.

• Performs confidential and special projects and researches and prepares reports and correspondence for the Director’s signature.

• Directs and monitors the execution of decisions and policies of the Director and interprets decisions and policies for subordinate agency staff.

• Investigates and resolves confidential or sensitive administrative problems, complaints and situations at the request of the Director.

• Ensures adherence to laws, regulations, program policies and guidelines utilized by or impacting he department.

• Attends confidential administrative and operational meetings; organizes, coordinates and monitors the implementation of resultant actions, resolutions and administrative decisions.

• Assists high-level agency managers in the implementation and coordination of the administrative aspects of planning projects and programs.

• Accompanies the Director to public and governmental meetings and acts on meeting decisions and resolutions.

• Exercises sound independent judgment in screening mail, telephone calls and visitors; decides what matters come to the superior's attention; provides information or answers to questions not requiring superiors' attention.

• Represents the Director at public and governmental meetings; reports on meetings to the Director.

• Performs related work as required.

MINIMUM QUALIFICATIONS

Education: Have a bachelor's degree from an accredited college or university. 

AND

Experience: Have five years of experience in performing executive level administrative support work including two years working in a confidential environment.

OR

Equivalency Notes: Have an equivalent combination of education and experience. Non- supervisory experience or education may not be substituted for the required supervisory experience.

Licenses, Registrations, and Certificates: Have a valid Maryland Class C Noncommercial driver's license or an equivalent driver's license and be eligible to obtain a Baltimore City driver’s permit. PROVISIONAL DRIVER’S LICENSES ARE NOT ACCEPTABLE.
 

NOTE: YOU MUST UPLOAD A COPY OF YOUR VALID DRIVER’S LICENSE WITH THE APPLICATION AT THE TIME OF APPLYING.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of the principles and practices of public administration.

• Ability to plan, organize and coordinate a program of administrative

• functions in a governmental organization.

• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)

• Handle confidential information with a high level of discretion.

• Excellent communication and time management skills; proven ability to meet deadlines.

• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.

• Ability to communicate effectively and professionally; Use discretion, confidentiality, and good judgment

• Ability to develop, implement and interpret policies, procedures and directives.

• Ability to research and compile administrative reports and documents and to analyze planning reports and statistical information.

• Ability to deal with confidential materials and situations with discretion, tact and diplomacy.

• Ability to communicate effectively, both orally and in writing.

• Ability to establish and maintain effective working relationships with others.

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.

• Commitment to excellence - perform duties at the highest level possible on a consistent basis.

• Excellent communicator - able to interact with people of all
  levels in a confident, professional manner.

• Demonstrate ability and temperament to work with sensitive information.

• Ability to think outside of the box with a sense of urgency.

• Serve as the primary point of contact Labor Commissioner.

• Organize and prioritize incoming requests.

• Monitor project deadlines and follow up on action items to keep things on schedule.

• Perform general administrative duties, such as filing documents and reporting.

• Ability to multitask in a fast-paced environment.

• Flexible hours as dictated by the needs of business for projects and meetings.

• Flexible team player.

Background Check                                        

Eligible candidates under final consideration for appointments to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed. 

Probation 

All persons, including current City employees, selected for this position must complete a mandatory six-month probation.

Eligibility 

Qualified candidates will be considered for vacancies as they arise, for a period of at least six months. The decision of the Director of Human Resources with respect to acceptable minimum qualifications is final.                                                 

Education Accreditation 

Applicants’ education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org. 

Selection Process 

All candidates indicating the minimum qualifications on their applications will be placed on the eligible list without further examination. The training and experience of each candidate will be evaluated for appropriateness and quantity. It is essential, therefore, that you give complete and accurate information on your application. Vagueness or omission may prevent you from being considered for this position. Qualified candidates will not be listed in rank order.                

Examination Process 

Applicants must provide sufficient information on their application to show that they meet the minimum qualifications for this recruitment. Successful applicants will be placed on the employment certified eligible list for at least six months.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be required to complete supplemental questions to further examine specific Knowledge, Skills and Abilities of the position. Therefore, it is important that you provide complete and accurate information on your application.       

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity/expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER