CEO Executive Assistant

Key Responsibilities:

• Manage the CEO's calendar and prioritize appointments effectively.
• Organize board meetings and executive sessions, including preparing and distributing Minutes of Meeting (MoM).
• Handle ticketing, travel bookings, visas, and accommodation arrangements.
• Prepare professional reports, presentations, and executive summaries.
• Shadow the CEO and represent them in meetings when required.
• Follow up on tasks and ensure timely execution of action items.
• Maintain confidentiality and professionalism in all communications.
• Liaise with internal departments and external stakeholders on behalf of the CEO.

Authorities:

• Authorized to schedule and reschedule meetings on behalf of the CEO.
• Empowered to communicate and coordinate with senior management and external partners as needed.
• Authorized to approve minor travel arrangements and logistics within predefined budgets.
• Empowered to represent the CEO in internal meetings and decision-making forums during their absence.

Requirements:

• Bachelor's degree in Business Administration or a related field.
• Minimum of 3 years of experience as an Executive Assistant or in a senior support role.
• Excellent communication and strong follow-up skills.
• High proficiency in English (written and spoken).
• Strong time management, multitasking, and organizational abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Proven experience in handling board meetings, drafting minutes of meetings (MoM), and preparing executive-level reports.
• Professional appearance, confident demeanor, and ability to perform under pressure.
• High level of discretion, confidentiality, and trustworthiness.
• Willingness to shadow and represent the CEO when required.
• Skilled in managing and updating executive contact lists.
• Strong emotional intelligence with the ability to maintain effective relationships across all organizational levels.