Payroll Specialist/General Support

Description

ABOUT US: Health Imperatives is a safe and welcoming place for people from every race, ethnicity, culture, gender, sexual orientation, age, ability, and faith. Our mission is to improve the health and well-being of low-income or vulnerable families and individuals in Southeastern Massachusetts. We are dedicated to promoting and achieving diversity, equity, and inclusion. We are committed to elevating the voices of the people we serve and those we employ to provide the highest quality care and to develop the most creative solutions to the challenges we face. We are committed to eliminating disparities and increasing access to meaningful opportunities for all, particularly those disproportionately impacted by systemic racism. We partner with our clients and other community-based organizations and stakeholders to provide coordinated, effective care and support. We serve a diverse mix of racial, ethnic, and cultural groups, including youth, LGBTQIA+ individuals, people with limited English proficiency, survivors of sexual assault, domestic violence, commercial sexual exploitation, individuals with substance use disorders, and people who are or have been incarcerated. We provide a wide array of trauma-informed healthcare, emergency services, and support to more than 25,000 individuals each year, and we are committed to making our programs more accessible to all.  

POSITION:  Payroll Specialist/General Support

PROGRAM:  Administration & Finance

HOURS: Part-Time ; Mon. – Wed. (21 hours) per week

SALARY:  $28.10 - $30.10 per hour

LOCATION: Brockton

BENEFITS: Medical, dental, holiday, paid earned leave, 403b, etc.

DUTIES: Under the supervision of the Accounting Manager, duties include: 

Payroll:

• Prepare and process bi-weekly payroll for all employees. Verify the accuracy of timesheets, expense information, deductions, and other Payroll related information.
• Stay up to date on all federal and state wage and labor laws for compliance purposes
• Respond to questions and resolve problems concerning time sheets and other payroll matters
• Run and distribute payroll reports to appropriate personnel in a timely manner
• Prepare salary/payroll information for annual audits, surveys, tax returns and other compliance reporting. 
• Process the 403b bi-weekly upload including approval form and upload file to the Empower website
• Maintain LOA tracking and Voluntary Leave Donation Pool Spreadsheet
• Prepare and make monthly payroll journal entries for payroll transactions and travel expenses
• Process Leave Without Pay accrual adjustments
• Reconcile Quarterly 941 tax reports and monthly benefit insurance vendor invoices
• Provide support to finance department and HR department as needed 
• Ad Hoc reporting

General Support:

• Perform monthly American Express staff reconciliation/coding process between staff & Accounts Payable
• Assist with weekly client insurance eligibility process with Third party billing
• Assist HR as needed 
• Provide backup coverage to front lobby as needed
• Oversee on-site security/badging systems in partnership with ADT as needed
• Assist with facility related issues as needed
• Other duties as assigned

Requirements

REQUIRED QUALIFICATIONS: 

• Associate’s degree or five years of direct payroll experience
• Three years minimum in payroll practices and procedures
• Experience with automated payroll service
• Working knowledge of Excel, Word
• Ability to maintain strict confidentiality of information
• Ability to accurately perform arithmetical calculations; detail oriented
• Ability to work independently and in a team environment

PREFERRED QUALIFICATIONS: 

• Bachelor’s degree 
• Experience working in Paylocity 
• Certified Payroll Professional (CPP) certification or willingness to obtain
• Experience in accounting functions