Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com.

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Jacksonville, Florida, United States of America

Job Description:

We are searching for the best talent for an Executive Administrative Assistant. This hybrid role will be in Jacksonville, FL.

About Vision

Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments.

Are you passionate about improving and expanding on the possibilities of vision treatments? Ready to join a team that’s reimagining how vision is improved? Our Vision team solves the toughest health challenges. Help combine cutting-edge insights, science, technology, and people to encourage eye care professionals and patients to proactively protect, correct and enhance healthy sight for life. Our products and services address these needs – from the pediatric to aging eye – in a patient’s lifetime.

Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech

The Executive Assistant serves as a strategic administrative partner, providing high-level executive and operational support to the VP CIO CDO JJ Vision MedTech IT and the Vision Care Leadership Team. This role enables executive effectiveness through proactive planning, prioritization, independent judgment, and disciplined execution across North America and Latin America.

Key Responsibilities

• Provide comprehensive executive administrative support, including complex calendar management, global travel coordination, expense management, records administration, and leadership communications.
• Serve as a primary liaison among senior Johnson & Johnson leaders, the Vision Care Leadership Team, and external stakeholders, demonstrating professionalism, discretion, and strong judgment.
• Manage the executive inbox and correspondence, prioritizing critical communications and reducing non-essential activity.
• Lead long-range calendar planning by balancing business needs with executive effectiveness, including focus time, travel buffers, and key milestones.
• Coordinate leadership meetings, conferences, and multi-day engagements, aligning agendas, logistics, and stakeholder expectations.
• Prepare and maintain leadership-ready presentations, briefings, documentation, Factbook materials, and business reference resources, ensuring accuracy, accessibility, and compliance.
• Act on behalf of the executive within enterprise systems including Outlook, Workday, ADP, and NAGs, monitoring workflows, approvals, and time-sensitive actions.
• Support EH&S office safety responsibilities, facilities requests, and departmental office supply coordination in accordance with corporate policies.

Qualifications

Required:
• High School Diploma or equivalent.
• Minimum of six (6) years of progressively responsible administrative experience, including executive-level support.
• Demonstrated ability to handle confidential information with discretion and sound judgment.
• Strong proficiency in Microsoft Office applications and enterprise collaboration tools.
• Proven ability to work independently, manage competing priorities, and operate effectively in a matrixed organization.

Preferred:
• Associate’s or Bachelor’s degree.
• Certified Administrative Professional CAP credential.
• Experience supporting senior executives in a global or highly matrixed environment.

This job posting is anticipated to close on 8/10/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

#LI-Hybrid

 

 

Required Skills:

 

 

Preferred Skills:

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing