ACCOUNTING SPECIALIST III (GRANTS & COMPLIANCE)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described.   Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were written out in this job description. 

JOB SUMMARY:
Under the supervision of the Accountant II-Grants & Compliance, performs advanced paraprofessional accounting work in support of the Accounting Division. Performs specialized accounting duties including account reconciliations, journal entry preparation, grant administration support, accounts receivable support, audit workpaper preparation, financial record maintenance, and other accounting functions. Assists with maintaining accurate accounting records, preparing financial schedules, supporting grant compliance activities, and ensuring accounting transactions are processed in accordance with City policies and established accounting procedures.

• Assists with the administration of federal, state, and local grants by maintaining grant files and supporting documentation. 
• Assists in preparing grant reimbursement requests and supporting schedules. 
• Tracks grant expenditures and assists with monitoring grant budgets. 
• Assists with maintaining grant documentation required for compliance and audit purposes. 
• Assists with preparation of the Schedule of Expenditures of Federal and State Awards (SEFSA) supporting schedules. 

• Prepares journal entries and supporting documentation for review. 
• Assists with month-end and year-end closing activities. 
• Assists with maintaining accounting schedules and supporting documentation. 
• Responds to auditor requests by gathering accounting records and supporting documentation. 
• Assists with maintaining organized accounting files for audit purposes. 
• Reviews accounting transactions for completeness and accuracy. 
• Researches discrepancies and assists in resolving accounting issues. 
• Performs other related duties as assigned.

Education and Experience:

• Associate degree in accounting 
• Five (5) years’ experience in a related field of work. 
• Or an equivalent combination of education and experience.  

 
Special Qualifications:

• None

• Knowledge of financial accounting and specialized accounting requirements for government entities.
• Knowledge of payroll laws, and federal/state/local grant regulations.
• Knowledge of Governmental Accounting Standards Board guidelines.
• Knowledge of the Governmental Accounting, Auditing, and Financial Reporting model.
• Knowledge of internal financial controls.
• Knowledge of grant administration accounting principles.
• Knowledge of computerized financial software.
• Knowledge and ability to use Microsoft Word and Excel at an advanced level.
• Skill in analyzing complex financial problems and identifying solutions.
• Skill in preparing clear and accurate reports.
• Skill in establishing cooperative and productive working relationships.
• Skill in setting priorities for competing projects with established deadlines.
• Skill in performing complex mathematical calculations.
• Skill in operating computers and other standard office equipment.
• Skill in interpersonal relations.
• Skill in oral and written communication.

SUPERVISORY AND MANAGEMENT RESPONSIBILITIES

• None

PHYSICAL DEMANDS

• The work is sedentary work which requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Additionally, the following physical abilities are required:
• Crouching: Bending the body downward and forward by bending leg and spine.
• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture by touching with skin, particularly that of fingertips.
• Handling: Picking, holding, or otherwise working, primarily with the whole hand
• Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Hearing 2: Ability to receive detailed information through oral communication, and to make the discrimination in sound.
• Kneeling: Bending legs at knee to come to a rest on knee or knees.
• Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position-to-position. Occurs to a considerable degree and requires substantial use of upper extremities and back muscles.
• Mental Acuity: Ability to make rational decisions through sound logic and deductive processes.
• Reaching: Extending hand(s) and arm(s) in any direction.
• Repetitive Motion: Substantial movements (motions) of the wrist, hands, and/or fingers.
• Speaking: Expressing or exchanging ideas by means of the spoken word including the ability to convey detailed or important spoken instructions to other workers accurately and concisely.
• Stooping: Bending body downward and forward by bending spine at the waist. Occurs to a considerable degree and requires full motion of the lower extremities and back muscles.
• Talking: Expressing or exchanging ideas by means of the spoken word including those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Visual Acuity: Have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; and/or extensive reading.
• Visual Acuity 2: Including color, depth perception, and field vision.
• Visual Acuity 3: Visual Acuity to determine the accuracy, neatness, and thoroughness of the work assigned.
• ·Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.

WORK ENVIRONMENT

• The work is typically performed in an office.