EA Planning and Operations

EA Planning and Operations

Description -

Executive Assistant & Ops Lead

Job Summary

The Executive Assistant & Operations Lead provides executive support to members of the Digital Go-To-Market Leadership Team, while coordinating planning, operations, communications and budget activities that enable the leadership team to operate effectively and efficiently.
The successful candidate is highly organized, proactive and solutions-oriented, with the ability to anticipate needs, manage multiple priorities and build strong relationships across a global organization.

Executive Support

• Provide executive support for members of the Consumer Services Marketing Leadership Team.
• Manage complex executive calendars, balancing competing priorities and proactively resolving scheduling conflicts.
• Coordinate complex meeting schedules across multiple leaders, stakeholders and Executive Assistants, including recurring one-to-ones, skip-levels and other leadership meetings.
• Coordinate domestic and international travel arrangements, itineraries and expense reporting.
• Arrange meeting logistics including conference rooms, virtual meeting coordination and attendee communications.
• Track executive action items and proactively follow up to ensure completion.
• Serve as a key point of contact across the Consumer Services Marketing community.
• Provide executive administrative support, including team recognition, work anniversaries, life events, confidential matters and ad hoc leadership requests.

Planning & Operations

• Manage the annual operating calendar for leadership meetings, business reviews, planning sessions, offsites and key milestones.
• Coordinate preparation for leadership meetings and business reviews, including agenda development, content collection and executive-ready presentations.
• Maintain trackers for leadership priorities, strategic initiatives, actions and key deliverables.
• Coordinate timelines, key milestones and follow-up actions to help leadership priorities remain on track.
• Support continuous improvement of team processes, organization and operational efficiency.
• Develop briefing materials and supporting documentation aligned with HP Visual Identity standards.

Communications & Team Engagement

• Manage the team's internal communications calendar, ensuring timely and engaging communications throughout the year.
• Develop and manage an annual communications plan for holidays, cultural celebrations, awareness days, company milestones and team events.
• Lead internal team newsletters and recurring team communications.
• Coordinate team engagement initiatives including virtual icebreakers, team-building activities and culture-building events.
• Support onboarding, training and development initiatives that contribute to a positive and inclusive team culture.

Budget

• Support overall team budget management activities, partnering closely with Finance and leadership.
• Coordinate purchase orders (POs), Statements of Work (SOWs), vendor onboarding and invoice management.
• Maintain the team's budget tracking processes, ensuring finance trackers remain accurate, complete and up to date.
• Partner with budget owners to ensure POs, SOWs, invoices, forecasts and finance trackers remain accurate and up to date.
• Coordinate cross-charge processes and other operational finance activities as required.

Qualifications & Experience

• Bachelor's degree preferred in Business Administration, Marketing, Communications or a related field (or equivalent experience).
• Typically 6–8 years supporting senior executives or leadership teams within a global organization.
• Experience in business planning, operations or program coordination preferred.
• Exceptional organizational and project management skills.
• Strong written and verbal communication skills.
• Ability to exercise sound judgment, maintain confidentiality and manage multiple priorities.
• Advanced Microsoft Office and presentation development skills.

Knowledge & Skills

• Executive Administration
• Business Planning & Operations
• Budget & Financial Administration
• Stakeholder Management
• Communication & Presentation Development
• Organization, attention to detail and problem solving

Cross-Org Skills
• Effective Communication
• Results Orientation
• Learning Agility
• Digital Fluency
• Customer Centricity

Impact & Scope
• Impacts immediate team and acts as an informed team member providing analysis of information and limited project direction input.

Complexity
• Responds to routine issues within established guidelines.

Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Job -

Marketing

Schedule -

Full time

Shift -

No shift premium (Mexico)

Travel -

Relocation -

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"