- Salary
- $2k – $2k
- Workplace
- Remote
- Type
- Full-time
- Department
- Operations
- Education
- Bachelor
- Source
- RecruiterFlow
Description
HireLatam is a premier recruitment agency that places top Latin American talent in independent contractor roles in US companies. With a proven track record and a commitment to excellence, we're your trusted partner in the pursuit of career success. Our extensive network, personalized approach, and supportive guidance ensure that you're in the best hands to find your next job opportunity.
Job Title: Remote Admin & Operations Assistant (100% Work From Home)
Back-Office Administration & Schedule Coordination
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Manages executive and general email inboxes, responding professionally, promptly, and accurately to internal and external inquiries.
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Coordinates calendars, schedules appointments, and organizes daily operational priorities for upcoming days and weeks.
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Maintains, organizes, and archives digital administrative records, contracts, and company documentation.
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Identifies opportunities to optimize administrative workflows, eliminate friction, and improve overall operational organization.
Financial Tracking, Data Entry & Software Operations
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Utilizes Microsoft Excel and spreadsheets for basic data entry, numerical tracking, reporting, and business information analysis.
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Executes basic financial and administrative tasks, leveraging QuickBooks and internal software following company training.
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Operates dispatch, tracking, and logistics software to monitor transportation and construction-related operations.
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Supports day-to-day back-office activities across both the transportation brokerage and construction arms of the business.
Cross-Functional Growth & Vendor Relations
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Builds operational knowledge to support vendor, contractor, and client communications over time.
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Takes ownership of special administrative and operational projects as business needs evolve.
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Administrative Speed & Accuracy: Rapid email turnarounds, accurate appointment scheduling, and error-free record management.
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Numerical & Data Integrity: High accuracy in spreadsheet tracking, data entry, and basic financial records.
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System Adaptability: Quick onboarding and proficient execution within internal dispatch and QuickBooks platforms.
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Operational Proactivity: Independent task completion, proactive problem-solving, and continuous process optimization without needing constant direction.
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Professional Administrative Track Record: 3–5 years of solid experience in administrative support, business operations, or back-office administration.
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Software & Numerical Aptitude: High proficiency in Microsoft Excel, spreadsheet management, general computer applications, and strong numerical reasoning.
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Fluent English Communication: Excellent written English skills, specifically professional email etiquette and clear written documentation.
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Independent Execution: High productivity, strong time management, detail orientation, and the proven ability to work independently with minimal supervision.
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Schedule Alignment: Ability to work full-time hours aligned with U.S. Eastern Time (ET).
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Remote Infrastructure: Dedicated quiet home office, personal computer, professional headset, and a high-speed, reliable internet connection.
Preferred Qualifications
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Prior experience working remotely for a U.S.-based company.
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Professional background in transportation, trucking, logistics, construction, or related industries.
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Experience operating QuickBooks, dispatching software, or transportation tracking tools.
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Bilingual proficiency in Spanish and English (strongly preferred to communicate effectively with Hispanic contractors and vendors).
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Bachelor's degree in Business Administration, Finance, Operations, or a related field.
Benefits
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Competitive USD Compensation: $2,000 – $2,400 USD monthly salary paid directly in USD.
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Long-Term Career Growth: Clear pathway to take on broader responsibilities in vendor management, financial coordination, and operations leadership.
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Flexible Eastern Time Alignment: Work remotely while maintaining structured overlap with U.S. Eastern business hours.
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100% Remote Infrastructure: Dedicated full-time engagement executed remotely from Latin America.
Application Disclaimer: Please Read Before Proceeding
To ensure a fair and efficient hiring process, all applications must meet the mandatory requirements listed in the job description.
Voice/Video Recording is REQUIRED
Your application CANNOT be considered without a voice or video recording. It must be at least 30 seconds long and in English. Submissions in any other language or missing a recording will be automatically disqualified.
Mandatory Knockout Questions
Each application includes knockout questions designed to verify minimum qualifications required by the client. If you answer "NO" to any of these, you will be immediately disqualified from the hiring process for not having the experience requested for the role. Please note that the citizenship question is also a knockout if you answer "YES" as we are only able to hire Latin American talent based in Latin America.
Apply Wisely
To maintain fairness, please apply to no more than three jobs and only if you fully meet the listed qualifications. Applying to roles you don’t qualify for will not improve your chances and may affect future applications.
Check Your SPAM Folder
All important updates will be sent via email, so be sure to check your inbox and spam/junk folders to avoid missing any communication.
We appreciate your interest and look forward to reviewing your application!
