Office Manager/Executive Assistant

The role

We are seeking an experienced and organized Office Manager to oversee the daily operations of our New York office. As an integral member of our team, you will play a pivotal role in maintaining a productive, efficient, and positive work environment for our employees and visitors.  This role requires in person work at our New York office Monday through Friday (all NYC-based employees are in office Mon-Fri).

How you’ll contribute

• Facility Management: Ensure the office space is well-maintained, organized, and conducive to a productive work environment. 
• Vendor Management: Coordinate with vendors for services such as cleaning, maintenance, and office supplies.
• Supplies and Inventory: Manage office and kitchen supplies, equipment, and inventory. Place orders as needed to ensure adequate stock levels.
• Administrative Support: Provide administrative support to the Co-Founder, VP Brand & Marketing. Coordinate meetings, appointments, and conference room bookings. Support other executive calendars as needed.
• Expense Management: Track office-related expenses, process invoices, and reconcile accounts. Prepare reports as needed.
• Event Coordination: Organize company events, meetings, workshops, and celebrations. Coordinate logistics, catering, and materials.
• Employee Support: Assist with onboarding new employees, including workspace setup, IT support coordination.
• Front Desk Operations: Manage visitors and direct inquiries to the appropriate departments or individuals.Handle incoming packages, mail, and shipments.
• Ad-hoc Projects: Take on special projects as needed to support company growth and strategic initiatives.Help with organizing company-wide initiatives or processes related to operations, HR, or culture. Provide general administrative assistance across teams as required.

What you need to succeed

• 2-3+ years of experience as an Executive Assistant, Office Manager, or similar role, preferably in a fast-paced startup or high-growth environment.
• Experience with executive calendaring and support in a remote environment
• Strong organizational and multitasking skills with exceptional attention to detail.
• Proactive problem solver who can handle multiple projects and deadlines with little supervision.
• Excellent written and verbal communication skills.
• Ability to manage sensitive and confidential information with discretion.
• Comfort with technology and proficiency in productivity tools (Google Suite, Microsoft Office, Slack, etc.).
• Strong interpersonal skills, with a professional, positive, and approachable attitude.
• Ability to work well under pressure, think on your feet, and adapt quickly to changing priorities.
• Experience with basic budget management and office supply ordering is a plus.
• A passion for startup culture and a collaborative mindset.
• NY based with the ability and enthusiasm to work in office Monday-Friday