Inspector General Administrative Assistant

Job Posting Title

Inspector General Administrative Assistant

Agency

452 MENTAL HEALTH AND SUBSTANCE ABUSE SERV.

Supervisory Organization

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$43,750.00yr / $21.03

Job Description

Inspector General Administrative Assistant

About the Position: The purpose of this position is to provide administrative support to the Office of the Inspector General (OIG) while maintaining the highest standards of confidentiality, professionalism, integrity, and character. The position is responsible for scheduling and coordinating meetings, interviews, and investigative activities, supporting the documentation of investigations, maintaining accurate records and tracking systems, and serving as a primary point of contact for the Inspector General’s office.

Key Responsibilities:

• Maintain extensive tracking log and other spreadsheets and databases.
• Create board reports, summaries, and charts that provide real-time data of investigations.
• Draft findings letters for completed investigations.
• Review Electronic Incident Reports (eIRs) from state-owned facilities and review Critical Incident Reports from private facilities.
• Arrange travel and interpreters, if necessary.
• Provide administrative support in development of training programs
• Document team meetings and track follow-up assignments,
• Ensure compliance with agency confidentiality policies and applicable federal and state privacy laws (e.g., HIPAA).

Job Type/Salary:

• Application period: 08/12/26-08/19/26
• Full-time
• Vacancies: 1
• Annual Salary is $43,750.00
• Primary Working Hours are M-F; 8-5
• FLSA Status: Non-Exempt

Minimum Qualifications and Experience:

• Bachelor’s Degree;
• Two years of technical clerical, secretarial, or general office work;
• Or an equivalent combination of education and experience.
   

Special Requirements:

• Applicants must be willing and able to fulfill any job-related travel normally associated with this position and as such have a valid driver’s license

Benefit Highlights:

ODMHSAS is proud to provide a comprehensive benefits package designed to support our employees and their dependents.  Our benefits include:

• Generous state paid benefit allowance to help cover insurance premiums
• A wide choice of health insurance plans with no pre-existing condition exclusions or limitations
• Flexible spending accounts for health care expenses or dependent care
• Employee assistance programs and health and fitness programs
• 11 paid holidays
• 15 days of vacation and 15 days of sick leave the first year
• Retirement Savings Plan with a generous match
• Longevity Bonus for years of service
• Training opportunities for CEU requirements

About us: The Oklahoma Department of Mental Health and Substance Abuse Services (ODMHSAS) is the state’s safety net mental health and substance use treatment services system. The department's core mission is to provide prevention and treatment services for Oklahomans who are indigent and without a means to pay. To address those needs, ODMHSAS has multiple state-operated facilities across Oklahoma that target different populations

Reasonable accommodation to individuals with disabilities may be provided upon request.

An Equal Opportunity Employer.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

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