Manager, Inside Support

Description

 Discover Your Next Big Opportunity: See Why Quality Vision International Is the Place to Be!   

Schedule: Monday - Friday, 8:00AM-4:30PM 

Salary: $75,000-$100,000 annually, based on experience 

Location: Rochester, NY 

Position Overview:

The Manager, Inside Support leads OGP’s internal technical support function—serving as the “brain” of service operations by resolving issues remotely, accelerating first-contact resolution, and maintaining a strong, continuously evolving technical knowledge base.

This role manages the Product Support Team and oversees the Document Management / Technical Writing function to ensure solutions are captured, standardized, and leveraged to improve future response efficiency. The Manager acts as the primary escalation point for complex issues and serves as the critical liaison between customers and factory teams for higher-level technical and design-related challenges.

The role is accountable for reducing unnecessary onsite service through effective remote troubleshooting, structured triage, and strong knowledge management practices. This Manager’s primary goal is to maximize first-contact resolution while building and maintaining a high-quality, scalable technical knowledge base.

Role and Responsibilities:

Inside Support Leadership (“The Brain”)

• Lead, coach, and develop the Product Support Team to deliver high-quality technical support with a strong emphasis on first-contact resolution.
• Establish and manage performance metrics (e.g., first-contact resolution, response times, backlog, repeat issues, customer satisfaction).
• Foster a disciplined, structured troubleshooting approach across the team.
• Build a culture of accountability, continuous learning, and knowledge sharing.

Remote Troubleshooting & Issue Resolution

• Ensure technical issues are resolved remotely whenever possible using phone, video, and digital tools (e.g., TeamViewer or similar platforms).
• Drive consistent triage practices to diagnose issues efficiently and determine appropriate next steps.
• Serve as an escalation point for complex or high-impact technical challenges.
• Ensure thorough documentation of issues, root causes, and resolutions to support repeatability and efficiency.

Expert Liaison (Customer ? Factory)

• Act as the primary bridge between customers/representatives and internal teams (engineering, optics, applications, product development) for complex or design-level issues.
• Translate customer issues into clear technical problem statements for internal teams.
• Communicate solutions back in a way that is clear, actionable, and customer-friendly.
• Ensure timely resolution and proactive communication on escalated cases.

Documentation Management & Knowledge Development

• Lead the Document Management / Technical Writing function.
• Ensure support solutions are translated into high-quality documentation, including manuals, troubleshooting guides, FAQs, and knowledge base articles.
• Maintain accuracy and consistency of all service-related documentation.
• Establish standards and processes for documentation creation, updates, and governance.

Customer-Facing Knowledge Portal

• Drive the development and continuous improvement of a customer-facing knowledge portal.
• Ensure content is structured, searchable, and aligned to reduce inbound support volume.
• Prioritize content development based on support trends, frequent issues, and customer needs.
• Partner cross-functionally to maintain relevance and usability of the portal.

Continuous Improvement & Operational Insights

• Analyze support data (tickets, repeat issues, escalation trends) to identify improvement opportunities.
• Implement process improvements to reduce recurring issues and improve response efficiency.
• Develop and maintain SOPs for troubleshooting, escalation, and documentation practices.
• Stay current with best practices in technical support and knowledge management.

Requirements

Minimum Qualifications: (Experience, Education, Certifications, Knowledge, Skills, Abilities)

• Associate degree (2-year) or equivalent combination of education and experience in engineering, technology, or physics (electronics, mechanical, or computer science preferred).
• Minimum 5 years of experience in technical support, service, or related roles.
• Proven leadership experience, including coaching, performance management, and team development.
• Advanced troubleshooting and analytical skills with a structured approach to problem-solving.
• Strong organizational, prioritization, and decision-making abilities.
• Strong interpersonal and communication skills with the ability to manage high-pressure situations effectively.
• Experience managing support teams in a metric-driven environment (FCR, SLAs, backlog).
• Experience building or managing technical documentation and knowledge bases.
• Experience contributing to or leading self-service/customer portal initiatives.
• Familiarity with CRM, ERP, or ticketing systems.
• Proficiency in Microsoft tools and remote support technologies.

Physical and/or Environmental Requirements:

• Must be able to lift and move items up to 50 lbs.
• Work under and around machines in a shop environment.
• Sit for extended periods using standard office equipment
• Stand or walk for extended periods during an 8+ hour shift.

What We Offer

Paid Time Off· 

10 paid holidays each year· Over 3 weeks of PTO (vacation/sick/personal) to start, with additional time after 5 and 10 years

Health & Financial Benefits· 

Health coverage where QVI pays 97–100% of premiums on our most affordable HDHP – free single coverage for employees!· Employer-paid Short-Term & Long-Term Disability Insurance· Employer-paid Life Insurance ·  

QVI 401k Retire Savings Plan: Up to 5% gross wages ·

Tuition Reimbursement: up to $7,000 annually· College Scholarship Programs for employee dependents· 

Annual discretionary bonuses (for non-commission roles)·

$1,500 Employee Referral Bonus

Wellness & Extras· Employee Assistance Program (EAP) & Wellness perks: on-site nurse, biometric screenings, chronic condition support, and cash incentives for healthy living programs and challenges· Free on-site electric vehicle charging stations and cash reimbursement toward the purchase of qualified EVs
 

 Quality Vision International Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.