Administrative Assistant II - Registrar's Office (0.50 FTE)

The Registrar’s Office supports students throughout their academic journey, from registration through graduation. The team maintains official academic records and provides essential services involving transcripts, enrollment verification, scheduling, and degree completion. In this role, you’ll pair responsive service with careful administrative work that helps keep those services accurate and accessible.

A helpful answer can make a complicated process feel much easier. CSU Pueblo is seeking an Administrative Assistant II to serve as a welcoming first point of contact in the Registrar’s Office and help students, faculty, staff, and visitors get the information and services they need.

What you’ll do

• Welcome and assist visitors. Staff the Registrar’s Office front desk, respond to questions in person, by phone, and by email, and help people navigate office policies and processes. Resolve routine concerns and connect visitors with the appropriate team member when additional assistance is needed.
• Process forms and student requests. Review and process Registrar forms, manage transcript requests and related services, complete enrollment verifications, and support student record updates as directed.
• Keep records organized and accurate. Scan and index documents, maintain physical and digital files, and check that records can be retrieved when needed.
• Support a strong team. Assist with office projects, audits, data entry, follow-up, and process improvements. Participate in cross-training to help maintain consistent service across office functions.

This is a half-time position with a 20-hour workweek. 

Salary range notice: Due to budget constraints, the available salary range for this position is limited. CSU Pueblo can consider applicants with 25 years of service or less in the Administrative Assistant series. Applicants with related experience outside the series are also encouraged to apply.

Minimum qualifications
Applicants must meet one of the following:

• Experience: Two years of relevant experience in an occupation related to this position; or
• Education and experience: A combination of related education and relevant experience equal to two years.

Minimum qualifications are established by the State of Colorado. Review the Administrative Assistant class series and minimum qualifications for additional information.

Additional requirements

• This position is open to current Colorado residents only.
• A pre-employment criminal background check is required for new hires.
• This is an on-site position at CSU Pueblo’s Pueblo campus. Occasional evening or weekend work may be required to support departmental or university events.
• Employment-based immigration sponsorship is not available for this position.

Salary

$20,124–$27,900

How to apply

To be considered, applicants must attach:

• A letter of intent or cover letter explaining how they meet the qualifications; and
• Unofficial or official transcripts showing education conferred if using education or a formalized apprenticeship in place of experience.

Here is the application link

Early applications are encouraged. Applications received by 8:00 a.m. Mountain Daylight Time on Sunday, October 9, 2026, will receive full consideration. Screening will begin after that deadline and continue until the position is filled.

About Colorado State University Pueblo

Work Location: Unless otherwise stated in the job announcement, positions at Colorado State University Pueblo are expected to be performed in person at a University work location. Any remote or hybrid work arrangements will be explicitly identified in the position announcement.

Colorado State University Pueblo is a comprehensive state university with an enrollment of 4,000 students.  CSU Pueblo provides relevant professional coursework and superior instruction with a small student-to-faculty ratio for an ever-changing global economy. Students can choose from 38 undergraduate programs with 70 fields of study in the College of Science, Technology, Engineering and Mathematics; the Hasan School of Business, the College of Humanities, Arts and Social Sciences; and the College of Health, Education, and Nursing; and 15 graduate programs.
 
CSU Pueblo is dedicated to interdisciplinary learning and entrepreneurship that elevates our people and our community, creates educational opportunities, fosters unique collaborations, and supports inclusion, access, and affordability as a gateway to the world. CSU Pueblo is equally committed to serving the diverse population of the region; this emphasis is reflected in the demographic characteristics of the student body. Because more than 25 percent of our students are Hispanic, the Federal Government has designated CSU Pueblo a Hispanic Serving Institution.  Besides reflecting our commitment to serve this critically important and rapidly growing segment of the student population, that designation also allows the University to compete for certain federal grant funds to support its ability to better serve all students.  
 
Among its unique features, CSU Pueblo is one of seven schools in the nation to offer a degree in mechatronics, which combines electrical and mechanical engineering. The Hasan School of Business ranks among the top 15 percent of all business schools internationally with graduate and undergraduate programs in business administration accredited by the AACSB International Board of Directors. The College of STEM houses an undergraduate engineering program that was ranked in the nation's top 100 by U.S. News and World Report. CSU Pueblo has an ever-changing campus landscape that features a newly renovated Library, a new general academic classroom building, and a newly renovated and expanded student center.
 
At CSU Pueblo, Student Life offerings have increased significantly with the transition of the campus from a commuter environment to a more traditional collegiate experience.  Competing at the NCAA Division II level, CSU Pueblo is a member of the Rocky Mountain Athletic Conference and offers 22 varsity intercollegiate sports and also has active intramural and club sports teams that allow students to get involved in campus life.

Colorado State University Pueblo offers a comprehensive benefits package including:

• Medical and prescription insurance

• Dental insurance 

• Vision insurance 

• Flexible benefit plan 

• Basic term life insurance 

• Voluntary term life and AD&D Insurance 

• Long-term disability insurance 

• Employee assistance program 

• Travel accident insurance 

• Voluntary critical illness and accident insurance 

• Annual and sick leave

• Retirement plans

• Employee and dependent tuition discounts

• State employee discounts via BenefitHub

About Pueblo, Colorado 

The city of Pueblo is a historically and culturally rich, diverse city of more than 100,000, located in the southern part of the state along the Arkansas River near the Wet Mountains and the majestic Sangre de Cristo range. Pueblo enjoys ideal year-round climate with four distinct mild seasons, crisp mountain air, and 300+ days of sunshine per year. Pueblo attracts outdoor enthusiasts to a full slate of summer and winter recreational activities, encompassing water sports at Lake Pueblo, biking or running along Pueblo's beautiful river trail system, golfing, tennis, hiking, or skiing in the mountains to the west.  The region is heavily agricultural, with large and small-scale farming and ranching, and a diverse mix of service, manufacturing, and technology industries.

CSU Pueblo is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Background checks may include, but are not limited to, criminal history (felony and misdemeanor), national sex offender search, and/or motor vehicle history. Candidates who are extended an offer of employment must submit to and pass a background check prior to beginning employment. Some positions depending on the job duties may be required to complete a DMV and/or credit check.

The University reserves the right to check additional references, with prior notification given to the candidate.

Note: The successful candidate must provide official transcripts of academic work completed and, under U.S. Citizenship and Immigration Services regulations, be able to submit evidence of the ability to accept work in the U.S. by the day employment begins.In compliance with the Clery Act of 1990, the University's annual security report is available at: https://www.csupueblo.edu/campus-safety. Colorado State University Pueblo is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status. Additionally, the University complies with all other relevant, federal, state, and local laws regarding employment practices. 

It is the policy of Colorado State University Pueblo to provide reasonable accommodation for employees and applicants with disabilities. If you need accommodation, please contact the Office of Civil Rights Compliance & Title IX at [email protected].

All employees of Colorado State University Pueblo (CSU Pueblo) are required to complete training on policies and procedures administered by the Office of Civil Rights Compliance & Title IX (CRC), under the supervision of the Director of Civil Rights Compliance & Title IX Coordinator. Required training includes: understanding and reporting conduct prohibited by the Discrimination, Protected Class Harassment, and Retaliation policy and the Title IX, Sexual Harassment, and Gender Discrimination policy. All employees are required to report conduct prohibited under this policy, and student disclosures of pregnancy or related conditions directly to the CRC and to provide the CRC’s contact information to any student disclosing pregnancy or related conditions. More information is available at: Policies and Resolution Procedures | Office of Civil Rights Compliance & Title IX (Policies and Procedures).