Front Office Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Position Overview
As the first point of contact for visitors and callers, the Front Office Executive plays a pivotal role in creating a positive and professional impression of the organization. This role involves managing front-office operations, providing administrative support, and ensuring smooth communication within the office environment.

Key Responsibilities
• Visitor Management: Greet and welcome visitors, ensuring they feel valued and directing them to the appropriate person or department.
• Call Handling: Answer, screen, and forward incoming phone calls promptly and professionally.
• Scheduling & Coordination: Manage calendars, schedule appointments, and coordinate meetings for staff members.
• Mail & Deliveries: Receive, sort, and distribute incoming mail and packages; prepare outgoing mail as needed.
• Administrative Support: Assist with clerical duties such as filing, photocopying, data entry, and document preparation.
• Office Supplies Management: Monitor and maintain inventory of office supplies; reorder as necessary.
• Security & Safety: Ensure the reception area is secure by following safety procedures and controlling access via the reception desk.
• Record Keeping: Maintain accurate records of visitors, deliveries, and other relevant logs.
• Support to HR & Operations: Assist with onboarding new employees and coordinating internal events or meetings.

Required Skills & Qualifications
• Educational Background: High school diploma or equivalent; additional certification in Office Management is a plus.
• Experience: Proven work experience as a Receptionist, Front Office Representative, or similar role.
• Technical Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with office equipment such as fax machines and printers.
• Communication Skills: Excellent verbal and written communication skills; ability to interact professionally with diverse individuals.
• Organizational Abilities: Strong organizational skills with the ability to multitask and prioritize effectively.
• Customer Service Orientation: Demonstrated customer service skills with a friendly and approachable demeanor.
• Professional Appearance: Consistent, professional dress and manner.

Desirable Attributes
• Adaptability to changing office environments and tasks.
• Ability to handle confidential information with discretion.
• Proactive approach to problem-solving and task management

Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

Job Tags:

Hiring, Transition Management

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.