Course Coordinator Specialist

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The Course Coordinator Specialist supports efforts to align program-level competencies with individual course and clerkship objectives to be achieved by our medical students. The Course Coordinator Specialist contributes to our responsibility for the detailed design, integration and implementation of all components of a medical curriculum that enable our medical students to acquire and demonstrate all competencies and objectives.

The Specialist is responsible for assisting with the day-to-day operations of assigned learning activities (e.g., lectures, small groups), ensuring smooth curriculum delivery and serving as a central point of contact for faculty and students. This role ensures that course logistics, scheduling, and academic processes run efficiently, while supporting both teaching and learning. creators, web developers, photography and graphic design professionals, and marketing strategists.

MINIMUM QUALIFICATIONS:
EDUCATION, CERTIFICATION, AND/OR LICENSURE:
1.    Bachelor’s degree in education, science education, educational psychology, social work, student affairs, special education, basic sciences, or related field OR Associate’s degree AND two (2) years of relevant work experience OR High School diploma or equivalent AND four (4) years of relevant work experience.

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position.  They are not intended to be constructed as an all-inclusive list of all responsibilities and duties.  Other duties may be assigned.
1.    Assist faculty, course directors, and course coordinators with learning management systems (e.g., SOLE) to maintain students’ academic progress (e.g., exam grades) and records.
2.    Assist faculty, course directors, and course coordinators to schedules rooms for learning events. 
3.    Assist faculty, course directors, and course coordinators to manage and populate course materials (e.g., recorded lectures) into learning management systems.
4.    Schedule and implement meetings with faculty, course directors, and course coordinators to monitor the integration and coordination of content across all courses. 
5.    Assist faculty, course directors, and course coordinators with scheduling and coordinating learning events and securing instructional spaces. Work to resolve scheduling conflicts with the appropriate course leadership. 
6.    Coordinate lecture recording requests; assist with course setup in learning management systems; provide basic educational technology support.
7.    Serve as a point of contact, as needed, for student–faculty communication on course materials, assessments, requirements, updates, and assignments.
8.    Assist with curriculum mapping efforts (e.g., tagging content) to generate curriculum inventory reports to aid the Curriculum Committee in the oversight of the objectives, structure, content, teaching, management, organization, and evaluation of the educational program leading to the MD degree.
9.    Assist faculty, course directors, and course coordinators with building and administering assessments (e.g., block exams); enter grades with oversight; prepare grade reports; collect and relay course and faculty evaluations with systems like E-Value.
10.    Coordinate proctoring examination schedules across a team of course coordinators and faculty. 
11.    Serve as a proctor and maintain standards for testing and evaluation, as detailed in the Exam Proctoring Policy.
12.    Oversee the implementation and proctoring of make-up assessments, such as delayed examinations.
13.    Participate in continuous quality improvement initiatives and respond to student concerns; collaborate on curriculum design and analysis.
14.    Contribute to curriculum-related projects and events (e.g., annual curriculum and curriculum phase reviews) and other duties as assigned. 
15.    Travel to regional campuses and other venues as necessary.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.    Frequent sitting
2.    Use of keyboard for typing

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1.    Normal office environment 
2.    Some remote work is possible

SKILLS AND ABILITIES:
1.    Demonstrated organization and management skills
2.    Demonstrated strong interpersonal skills and the ability to effectively work with senior management across organization orally and in writing
3.    Advanced analytical, evaluative, and objective critical thinking skills
4.    Knowledge of the structure and operations of a major university
5.    Ability to perform complex tasks and to prioritize multiple projects
6.    Demonstrated ability to foster teamwork, delegate and ensure accountability
7.    Demonstrated excellent written and verbal communication skills
8.    Advanced project management skills
9.    Skills in exercising initiative, resourcefulness and sound judgment with the ability to solve problems and make decisions
10.  Ability to use email, word, PowerPoint and excel
11.  Ability to use and implement learning management and assessment systems, like SOLE and E-value
 

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Day (United States of America)

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

WVUH West Virginia University Hospitals

Cost Center:

8341 UHA Deans Office Medical Education

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

 

West Virginia University Health System and its subsidiaries (collectively "WVUHS") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. WVUHS strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All WVUHS employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.