UNAVAILABLE

Compensation

Salary Schedule

Overview

Under administrative direction, the purpose of the position is to perform district-based duties associated with coordinating and delegating duties assigned to the Finance, Accounting or Accounts Payable departments which include reconciling master accounts and/or processing of off-cycle vendor payment requests. Employees in this classification perform all payments for the district including checks, credit cards and ACH and determine the best strategy to maximize district rebates at the lowest possible cost. Employees in this position are responsible for interpreting and implementing proper procedures, which must adhere to specific guidelines of the district and outside governmental agencies. Employees are required to analyze and monitor project expenditures.

Responsibilities and Qualifications

EXAMPLES OF ESSENTIAL FUNCTIONSResponds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.Working within the district banking partner program and Treasury to perform audit and reconciliation of district credit cards and ensures all amounts charged are correct and have been authorized. Work closely with the vendor/banking partner when discrepancies or unauthorized charges are made.Analyze, compile and prepare reports as needed to fulfill state and federal requirements, i.e. abandoned property, 1099 tax documents etc. Working with and submitting abandoned property reports for Accounts Payable (AP), Risk Management and Payroll.Analyzing current vendors to determine those that are potential electronic payment candidates.Contacting potential new credit card vendors, explaining all payment options available and the benefits to the vendor in order to maximize revenue rebate.Research payment problems to determine the appropriate resolution and communicate to the appropriate areas, i.e. vendors, department supervisors, applicable work locations etc.Identifies and corrects critical errors regarding payments posted to ensure accuracy. Serve as a problem solver and resource for internal and external customers.Create and maintain department process & procedures manuals.Provide customer support to both internal and external vendors on various payment inquires and involving other departments when necessary.Generating and analyze reports in order to make electronic payments to vendors via the district credit card.Updating external database to ensure payment information from OCPS's ERP System is current for the Design and Construction team.Researches payment problems when they arise within the areas of budget, accounting, and accounts payable, determine the appropriate resolution within guidelines, and communicate to the immediate supervisor and department head to resolve the payment problem.Coordinates departmental duties to ensure a high level of production.Maintains a filing system for audit review.Create spreadsheets to break down payments for vendors to ensure we are meeting the vendor’s payment requirements and maximizing rebate opportunities.Ensure all vendor master record electronic payment information via ACH (i.e. direct deposit) is up-to-date.This includes ensuring that all vendor master record information is up-to-date including the payment method associated with the District’s payment strategy and in compliance with local, state, and federal guidelines and regulations.Assists with coordination of the District’s payment process which includes providing technical assistance and support to ensure vendors receive timely payment in an efficient manner. This includes daily, weekly, monthly, and year-end accounts payable functions.Researches payment problems when they arise within the areas of budget, accounting, and accounts payable, determine the appropriate resolution within guidelines, and communicate to the immediate supervisor and department head to resolve the payment problem in a timely and efficient manner.Identifies and corrects critical errors regarding payments posted to ensure accuracy. This includes serving as a problem solver and resource for internal and external customers.Serves as a liaison between the various departments within the district; serves as a liaison between the district and financial institutions and other outside entities. This includes critical thinking in problem solving and decision making, as necessary and exercises good judgment in resolving payment issues with both internal and external customers.Preparing and coordinating communication correspondence with the District’s internal and external customers, when needed.Maintains a filing system for audit review.Responsible for keeping up to date on current trends, regulatory changes, and technology, as job appropriate, being used by OCPS. With the support of the district, attends workshops, webinars, and conferences, as needed, to ensure skill level in various technologies is at the level required to perform in current position.Responsible for timely and accurate information they maintain as part of their job responsibilities.The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.MARGINAL FUNCTIONSWhile the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.Performs all related duties as directed by the immediate supervisor or department head.MINIMUM TRAINING AND EXPERIENCEAssociate’s degree with course work emphasis in accounting/finance/banking or related area, supplemented by five (5) years of progressively more complex work experience in an accounting/finance/banking area; or an equivalent combination of education, training, and experience which provides the required knowledge, skills and abilities to perform the essential job functions.PERFORMANCE APTITUDESData Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data and/or information using established criteria. Includes exercise of discretion in determining actual or probable consequences, and in referencing such evaluation to identify and select alternatives.Human Interaction: Requires the ability to apply principles of persuasion and/or influence which includes providing guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations.Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, profit and loss, ratio and proportion; may include ability to calculate surface areas, volumes, weights, and measures.Functional Reasoning: Requires ability to apply principles of rational systems. Ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form. Ability to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving evaluation of information against measurable or verifiable criteria.ADA COMPLIANCEPhysical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.Sensory Requirements: Some tasks require the ability to perceive and discriminate. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.Environmental Factors: Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.