Closed-End Fund Senior Administrator

Position Summary

As a Closed-End Fund Senior Administrator, you will serve as a senior member of a servicing team responsible for the day-to-day financial, regulatory, and governance administration of closed-end fund clients. You will lead the administration of complex fund structures, coordinate with internal and external service providers, oversee financial reporting and regulatory filings, and act as a trusted resource for clients and teammates. This role requires strong technical expertise, project leadership, and the ability to manage multiple priorities while maintaining a commitment to quality, compliance, and client service.

Key Responsibilities

• Lead the administration of assigned closed-end fund client relationships and serve as a primary contact for operational, financial reporting, and regulatory matters.
• Oversee fund expense management, budgeting activities, and analysis of operating trends against contractual agreements and fee structures.
• Review and coordinate the preparation of shareholder reports, financial statements, SEC filings, and other regulatory reporting requirements in accordance with GAAP and applicable regulations.
• Coordinate and review board and committee meeting materials, including presentations, supporting schedules, and governance reporting.
• Monitor and review fund compliance programs to ensure adherence to regulatory requirements, investment restrictions, prospectus limitations, and applicable tax regulations.
• Act as liaison among investment advisors, fund accountants, custodians, transfer agents, legal counsel, auditors, and other service providers to facilitate effective fund operations.
• Lead or support complex initiatives, including fund launches, reorganizations, mergers, tender offers, rights offerings, liquidations, and other strategic projects.
• Identify operational risks, recommend corrective actions, and drive process improvements to strengthen controls, efficiency, and service quality.
• Coordinate internal and external audits and support regulatory examinations.
• Provide technical guidance, mentoring, and training to junior team members and serve as a subject matter expert on closed-end fund administration matters.
• Participate in departmental initiatives, technology enhancements, and strategic projects that improve the client and employee experience.

• Extensive experience in registered fund accounting, fund administration, financial reporting, or regulatory compliance.
• Strong understanding of closed-end funds, investment products, and securities markets.
• Advanced knowledge of legal, regulatory, and accounting requirements applicable to registered investment companies, including the Investment Company Act of 1940 and Subchapter M of the Internal Revenue Code.
• Proven ability to lead complex client relationships and manage multiple concurrent priorities.
• Strong analytical, organizational, and project management skills.
• Excellent written and verbal communication skills with significant client interaction.
• Advanced proficiency in Microsoft Excel and other Microsoft Office applications.
• Demonstrated commitment to ethics, compliance, risk management, and internal controls.

Success Factors

• Exhibits strong ownership and accountability.
• Builds trusted relationships with clients and business partners.
• Demonstrates sound judgment and risk awareness.
• Effectively mentors and develops teammates.
• Drives continuous improvement and operational excellence.

The role offers a hybrid/flexible schedule, which means there's an in-office expectation of 3 or more days per week and the flexibility to work outside the office location for the other days.