AP/AR Officer

KEY RESPONSIBILITIES

You will:

• Review and process property-related invoices (i.e. utilities, repairs, facilities management, capital works)
• Match purchase orders, contracts and supporting documents to invoices · Process high volume of invoices including: Manually entered Purchase orders and invoices and Ensuring Purchase Order details match invoice: correct supplier, entity, amount, due date, bank details
• Oversee vendor data within the MyBuildings / MRI system, including checking vendor details on set up
• Complete weekly and ad hoc payment runs when required in respect of property and fund expenses, bank interest payments and fund distributions
• Oversight of cashflow models to ensure required cash reserves maintained
• Reconciliation of accounts payable control accounts and bank accounts
• Liaise with suppliers and property managers to resolve discrepancies and disputes.
• Reconcile supplier statements
• Ad hoc duties as required
• Raise and process tenant invoices in accordance with lease agreements (i.e. rent, outgoings, marketing contributions, ad-hoc billing)
• Monitor rent rolls and tenant payment schedules, ensuring accuracy and timeliness
• Perform bank reconciliations · Perform daily cash management duties, including the recording of bank deposits and posting of cash to the accounts receivable sub-ledger
• Clarify bank deposit queries to establish the correct payer and correct charge by contacting tenants/property managers and seeking further information
• Chase overdue receivables, issue reminders and liaise with property managers on arrears
• Reconcile tenant accounts and prepare tenant statements as require
• Maintain accounts receivable records to ensure aging is up to date, credits and collections are applied, uncollectible amounts are accounted for, and miscellaneous differences are cleared
• Prepare analytical and ratio analyses relevant to A/R so management can gain a better understanding of how collection efforts are progressing
• Assist with monthly financial close by providing accurate accruals and transaction reports
• Maintain up-to date records of property operating expenses and ensure accurate cost allocations
• Support audit processes by preparing supporting documents and reconciliations
• Support the Brisbane RE team with finance tasks and reporting requirements where required.
• Contribute to process improvements initiatives and internal control enhancements

QUALIFICATIONS:

• Background in REAL ESTATE ACCOUNTING/PROPERTY is a must, preferably with Australia-based BPO or Shared Services set up.
• College degree in Accounting or Finance
• String background in Accounts Payable and Receivable role
• Experience in accounts payable/receivable, ideally in real estate or commercial property management
• Familiarity with property lease terms, outgoings and tenant recovery principles
• Strong reconciliation and attention to detail skills
• Effective communicator who can work collaboratively with Property Managers, Tenants, Suppliers, and other internal stakeholders
• Ability to manage multiple tasks and prioritise in a fast-paced environment
• Analytical skills
• Solid knowledge in accounting principles

Work Schedule: Early Morning Shift (AU - 6am-3pm)

Work Set-up: Full-onsite, Ortigas, Pasig