Finance Operations Specialist

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category:

Academic Staff

Employment Type:

Regular

Job Profile:

Financial Specialist III

Job Summary:

LinkUW is a major administrative transformation initiative at the University of Wisconsin–Madison designed to modernize how core business services (especially HR and finance) are delivered across campus. LinkUW’s mission is to deliver timely, customer-centered human resources and financial services to schools, colleges, and divisions. As a Finance Operations Specialist, you will play a key role in supporting day-to-day financial operations during this transition to a shared services model. Reporting to the Finance Operations Manager, you will assist partner units with purchasing, accounts payable, expense reimbursement, and general accounting tasks.

This position involves initiating and reviewing financial transactions in Workday—including expense reports, purchase requisitions, supplier invoice payments, and cost transfers—while ensuring compliance with university policies. You will serve as a liaison to faculty, staff, and students, providing financial guidance, resolving inquiries, and generating reports to support decision-making. As part of a collaborative team, you will help shape a more strategic and effective finance landscape across campus, delivering high-quality service and fostering strong relationships with the units you support.

This position will be on site a minimum of one day per week, with the ability to work remotely up to four days per week.

Key Job Responsibilities:

• Reviews transaction processing internal controls and recommends policies and procedures

• Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates

• May train staff on financial processes and best practices

• Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations

• Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies

• Reallocates expenses to appropriate funding strings

• Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit

• Answers complex fiscal questions and provides information based on set materials and standards to various audiences

Department:

• LinkUW is a team dedicated to delivering quality administrative support in finance and human resources to partner units across the university. Our team will be composed of professionals who have expertise in performing high-volume or time-bound administrative services. LinkUW will deliver timely and customer-centered support that enables campus partners to focus on advancing the university’s mission.

Compensation:

• Well qualified applicants can expect to earn between $44,543 - $65,000 with final salary based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurance and savings accounts; retirement benefits. Benefits information can be found at (https://hr.wisc.edu/benefits/)

Required Qualifications:

• Professional experience in accounting, finance, or business administration.

• Excellent oral and written communication skills, with the ability to convey information clearly, professionally, and courteously to a diverse internal and external audience.

• Strong organizational skills, including the ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.

• High attention to detail and the ability to accurately interpret and apply written rules, policies, and regulations.

• Demonstrated commitment to providing excellent customer service and maintaining positive working relationships

Preferred Qualifications:

• Experience working in cross-functional teams or shared services environments.

• Familiarity with financial systems (e.g., Workday, ShopUW+, WISER, SFS, Excel, etc.).

Education:

• Degree in finance or related field preferred.

How to Apply:

• To apply for this position, please click the "Apply" button. You will be prompted to upload the following documents: Cover Letter & Resume.

• Please note when applying, there will be only one attachment field. You must upload all your documents in the attachment field.

• After reading the Job Summary and Key Job Responsibilities, submit a cover letter (no longer than 2 pages in length) containing specific, first‑hand examples of how your current knowledge, skills, and abilities, or a past experience would support your success in the role. We value authenticity and transparency. Please ensure all responses reflect your personal experience. Applicants may be asked to elaborate on provided examples during the interview process.

• Applicants should provide a resume detailing their training and experience relating to the required and preferred qualifications referenced above.

• Please note that successful applicants are responsible for ensuring their eligibility to work in the

• United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign

• national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment. UW-Madison is not an E-Verify employer, and therefore, is not eligible to employe F1 STEM OPT Extension participants.

• The application deadline is 11:59 pm on August 12, 2026.

Contact Information:

Phoua Khang
HR Generalist
(608) 263-3738
[email protected]
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. 

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. 
 
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). 
 
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