- Salary
- $44k – $54k/yr
- Location
- Globe, AZ, AZ, US
- Type
- Full-time
- Department
- Legal
- Education
- High School
- Source
- GovernmentJobs
Description
The purpose of this position is to assist an assigned attorney, providing administrative support and customer service.
This position provides administrative and clerical support to the assigned prosecutor in order to ensure that all assigned cases are prepared and organized. The secretary manages the prosecutor's schedule and caseload, types pleadings, and sets up interviews, court coverage, and meetings with victims and/or witnesses, etc. The role is also responsible for answering phones, dealing with visitors, and assisting other agencies with their requests.
SUPERVISORY RESPONSIBILITIES |
| |
This position does not supervise other employees. | ||
ESSENTIAL DUTIES AND RESPONSIBILITIES | TIME SPENT | |
| 20% | |
| 10% | |
| 10% | |
| 10% | |
| 10% | |
| 10% | |
| 10% | |
| 10% | |
| 10% | |
|
| |
BUDGET RESPONSIBILITIES |
This position has no responsibility over any types of budget. |
PROJECT RESPONSIBILITIES |
This position does not have project responsibilities. |
ORAL COMMUNICATION DUTIES |
This position trains colleagues, explains County procedures or processes and responds to public inquiries. |
WRITTEN COMMUNICATION DUTIES |
This position creates or edits documents, internal memos, emails, formal letters and reports. |
INTERACTIONS WITH THE GENERAL PUBLIC |
Interacts regularly with internal coworkers and other departmental personnel over the telephone, by email, and/or in person. Incidental contact with the public may occur as part of the work location. |
INTERACTIONS SPECIFICALLY WITH CUSTOMERS |
Frequently (More than 25% but less than 40% in a year) |
MINIMUM EDUCATION REQUIRED |
High School Diploma or GED with additional specialized or technical training courses. |
MINIMUM YEARS OF DIRECTLY RELATED EXPERIENCE REQUIRED |
Five (5) years legal secretarial experience; or equivalent combination of education, training and experience. |
PROFESSIONAL CREDENTIALS REQUIRED |
Must possess and maintain a valid Driver’s License if position duties require. |
KNOWLEDGE REQUIRED |
Database management; clerical; customer and personal service; English language and composition; law and government. Principles of record keeping, case files and records management; legal terminology, forms and documentation; legal processes and procedures; court processes and procedures for filing of legal documents; applicable State and Federal rules, codes and regulations; business and personal computers, and business office software applications; County policies and procedures; business English, spelling, punctuation and grammatical usage. |
SKILLS REQUIRED |
Active learning; active listening; critical thinking; analytical writing; customer service; time management; multi-tasking; typing and data entry. Transcribing dictation especially legal terminology; effectively communicating in written and verbal forms; writing and completing accurate reports, legal documents and correspondence; assessing and prioritizing multiple tasks, projects and demands; effective verbal and written communication; establishing and maintaining effective working relations with co-workers; officers of the court, relevant agencies and the public. |
ABILITIES REQUIRED |
Recognize patterns and order information; focus; multi-task; read and write at college level; read and write at professional level. Prepare legal and technical correspondence; read legal documents and extract relevant information; transcribe legal dictation; manage attorney calendars and schedule complex meeting agendas; conduct case research and collect data; prepare and maintain case files. |
PHYSICAL DEMANDS |
|
WORK ENVIRONMENT |
Incumbents in this position constantly spends time in office environment; regularly spends time in lobby environment; in computer server room(s); in computer laboratory; spends time in automobile. Work is performed in an office environment where the physical demands require sitting for extended periods of time, occasional lifting of file boxes; frequent use of computers and standard office equipment; may work under stress of deadlines and may encounter irate or disgruntled public. |
SAFETY RISK EXPOSURE |
Incumbents in this position may become exposed to telephone verbal abuse by customers or citizens; individuals with high level of emotional distress; physical danger, mechanical hazards, chemical hazards and electrical hazards. |
PROTECTIVE GEAR & SAFETY MANUALS |
Incumbents in this position are required to constantly follow written safety procedures and manuals relevant to the division or department. |
CONSEQUENCES OF ERROR |
Potential errors can result in unfavorable public perceptions and legal ramifications. |
