Confidential Assistant II (Extra-Help)

****THIS RECRUITMENT WILL CLOSE ONCE 150 APPLICATIONS HAVE BEEN RECEIVED.**** 

Stanislaus County Behavioral Health & Recovery Services (BHRS) is seeking a customer-focused, detail-oriented professional with a collaborative spirit and a positive, can-do attitude to join our Human Resources team as a Confidential Assistant II. This extra-help, part-time position plays an important role in supporting the employees who provide vital behavioral health and recovery services to our community.

The ideal candidate is highly organized, dependable, and thrives in a fast-paced environment. They possess excellent customer service and communication skills, exercise sound judgment when handling confidential information, and can effectively manage competing priorities with accuracy and professionalism. Successful candidates are proactive, anticipate needs, prioritize work effectively, and remain flexible while balancing changing demands and deadlines.

Working in BHRS Human Resources offers the opportunity to contribute to a mission-driven organization by supporting a variety of human resources functions that help ensure our workforce can deliver high-quality care to those we serve.

This recruitment is for an extra-help, part-time Confidential Assistant II position within BHRS Human Resources. Responsibilities may evolve based on departmental priorities and business needs, requiring flexibility, adaptability, and a commitment to providing exceptional service.

• Provide confidential administrative support to the Human Resources team.
• Serve as a primary point of contact for employees, applicants, managers, and the public by providing courteous and professional customer service.
• Prepare, proofread, format, and distribute a variety of correspondence, reports, agendas, meeting materials, and other confidential documents.
• Maintain personnel files and other confidential records in accordance with County policies and applicable laws.
• Assist with new employee onboarding, orientation, and employment documentation.
• Schedule meetings, interviews, trainings, and appointments; coordinate calendars for HR staff.
• Track deadlines and assist with the coordination of personnel actions, evaluations, probationary periods, and other HR processes.
• Enter, update, and maintain employee and recruitment information in Human Resources Information Systems (HRIS) and other databases.
• Prepare and process personnel transactions and other HR-related documents with a high degree of accuracy.
• Assist with records management, document retention, and compliance with applicable policies and regulations.
• Coordinate travel arrangements, training registrations, and purchase requests as needed.
• Compile data and prepare reports, spreadsheets, and presentations.
• Order and maintain office supplies and assist with general office operations.
• Handle sensitive and confidential information with discretion and professionalism.
• Collaborate with department staff and County partners to support a variety of Human Resources programs and initiatives.
• Perform other related duties as assigned.

• Principles and practices of modern office administration and organization.
• Business English, grammar, spelling, punctuation, and professional correspondence.
• Customer service principles and techniques.
• Office procedures, records management, and document retention practices.
• Standard office software, including Microsoft Office (Word, Excel, Outlook, PowerPoint) and other business applications.
• Basic human resources principles, practices, and terminology.
• Confidentiality requirements and the proper handling of sensitive personnel information.
• General understanding of applicable laws, regulations, and County policies related to personnel records and privacy.

• Providing exceptional customer service in a professional and courteous manner.
• Managing multiple assignments and competing priorities while meeting deadlines.
• Organizing, prioritizing, and coordinating administrative activities.
• Preparing accurate, professional correspondence, reports, and other documents.
• Maintaining accurate records and data with a high level of attention to detail.
• Operating standard office equipment and utilizing office technology efficiently.
• Communicating effectively, both verbally and in writing.
• Using discretion and sound judgment when handling confidential information.
• Building positive working relationships with employees, applicants, managers, and the public.

• Maintain strict confidentiality and exercise sound independent judgment.
• Organize and prioritize work in a fast-paced environment with frequent interruptions.
• Learn and apply County policies, procedures, and human resources practices.
• Interpret and follow oral and written instructions.
• Analyze situations, identify issues, and recommend appropriate solutions.
• Work independently with minimal supervision while contributing effectively as part of a team.
• Adapt to changing priorities and organizational needs.
• Communicate clearly and professionally with individuals at all organizational levels.
• Produce accurate work with strong attention to detail.
• Establish and maintain effective working relationships with coworkers, department leadership, other County departments, and members of the public.
• Demonstrate initiative, professionalism, and a commitment to continuous improvement.
• Maintain a high level of integrity, professionalism, and accountability in all interactions.

• Two (2) years of journey-level administrative or office support experience.

• One (1) year of journey-level administrative or office support experience; AND
• A minimum of 30 semester units in Business Administration, Public Administration, Human Resources or a related field. 

Proof of education may be required for verification purposes at the time of application. Applicants who are unable to submit proof must call 209-525-6112 to make other arrangements. Failure to submit proof will result in disqualification. 

• One (1) year experience performing Human Resources related functions; OR
• One (1) year experience working in a California public agency

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months.

Unless otherwise provided, this position is part of the Unclassified Service of the County and considered “at will” for labor relations purposes. The individual selected will participate in the Stanislaus County Pay-for-Performance program, as well as receive additional benefits.

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website athttp://www.stancounty.com/riskmgmt/under the "Disability" tab.

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

Incumbents may also be subject to overtime, standby, callback, weekend, holiday and shift assignments as identified in their MOU (Memorandum of Understanding).

Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide. 

RECRUITMENT ACCOMMODATIONS

Arrangements may be made to accommodate disabilities and religious convictions. Applicants requiring testing accommodations are required to complete and submit the Testing Accommodations Request Form prior to the test administration date. Special arrangements for religious convictions should be included in the "Additional Information" section of the application form.

GENERAL QUALIFICATIONS

• Pass County-paid pre-employment job-related background investigation.
• Perform job duties in a manner assuring a safe working environment for oneself and others.
• Maintain confidential information according to the legal standards and/or County regulations as required.
• Some positions may be required to possess and maintain a valid California Driver’s License and meet County insurability requirements.

APPLICATION AND/OR EXAMINATION APPEAL RIGHTS

Application and/or examination results may be appealed by applicants presenting facts alleging irregularity, fraud and/or error in application screening or in exam scoring. Appeals must be in writing and submitted to the Chief Executive Officer within seven (7) days after the examination results are emailed.

DISCLAIMER

Stanislaus County reserves the right to revise the examination plan described in this flyer to better meet the needs of County service. The provisions of this bulletin do not constitute an express or implied contract. Any provision contained in this bulletin may be modified or revoked without notice. The information contained in the bulletin is information which sets forth a general summary of benefits for this respective position. This information is not legally binding. The benefits and other information regarding this position may be found in the Stanislaus County Code, the Stanislaus County Personnel Policies manual, or in the applicable Memorandum of Understanding(s), and such information prevails over information contained in this flyer. Questions regarding this bulletin may be directed to the Stanislaus County Chief Executive Office/Human Relations.