Executive Assistant

Location

Brookfield Place - 181 Bay Street

Business - Infrastructure

Brookfield Infrastructure Group is one of Brookfield’s primary operating groups. The Infrastructure Group is one of the world’s largest infrastructure investors, owning and operating critical assets across the transport, utilities, energy, and data infrastructure sectors. The Group operates and manages approximately $262 billion of assets owned through its private funds and publicly listed entity, Brookfield Infrastructure Partners. Our portfolio of assets facilitate the movement and storage of energy, water, freight, passengers and data, and are located in North and South America, Europe and the Asia Pacific regions. For more information, visit: https://www.brookfield.com/our-businesses/infrastructure

Brookfield Culture

Brookfield has a unique and dynamic culture.  We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader:  Entrepreneurial, Collaborative and Disciplined.  Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses.

Job Description

Responsibilities:

• Primary responsibilities include the following:
• Support senior leadership: Provide executive administrative support to multiple senior leaders at the AVP level and above.
• Calendar management in Outlook, requiring interaction with both internal and external executives and assistants globally, to coordinate a variety of complex meetings that may be in different time zones.
• Coordinate travel arrangements as needed, including booking flights, accommodations and transportation, and ensuring calendar details are up to date.
• Create and modify PowerPoint presentations (i.e. Marketing Materials, Investor Relations documents) including formatting of charts, graphs and images
• Interpret and anticipate the needs of the team and proactively bring together appropriate resources to be supportive in addressing upcoming travel, corporate events etc.
• Facilitates meetings, virtual & onsite, sits in on meetings, prepares minutes, agendas, follow up, quarterly reporting.
• Assist with planning and coordinating internal team events, including venue bookings, catering and other event logistics.
• Promptly respond to requests from internal and external individuals with accuracy and a courteous demeanor
• Be the point of contact for any inhouse meetings, always greet guests with professionalism and a friendly demeanor
• Process expenses (Concur) for team members each month in a timely manner
• Assist with processing and tracking invoices, coordinating approvals, and ensuring timely payments.
• Additional administrative tasks including: mail, copying and binding
• Handle confidential information with the utmost discretion

 

Requirements:

This position offers an excellent opportunity to add value in a dynamic environment. To qualify, candidates must have/be:

• A minimum of three (3) years’ experience as an Executive Assistant
• Completed University Degree
• Highly proficient in MS Office (Word and Excel)
• Experience processing expenses using Concur is an asset
• Experience creating and updating PowerPoint presentations
• Extremely organized, must be able to manage multiple priorities and work comfortably and efficiently in a fast-paced, corporate environment
• Personable, high EQ and knows when to jump in and work as a team when needed
• Exceptional professional decorum with the ability to interact and communicate with individuals at all levels, both internally and externally
• Team player and collaborative, can work well with the other EAs to support the changing needs of the business
• Fast and accurate typing skills

Salary Range: $80k - $100k

Position Opening Reason:

New Position

Brookfield is committed to maintaining a Positive Work Environment that is safe, respectful; our shared success depends on it. We do not tolerate workplace discrimination, violence or harassment. We are proud to be an Equal Opportunity Employer and make employment decisions based on qualifications, merit, and business needs, without regard to any characteristic protected by applicable law. Applicant information is collected and handled in accordance with our Applicant Privacy Notice. As part of this commitment, we provide barrier-free and accessible employment practices in accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and applicable human rights legislation. If you require a Human Rights Code-protected accommodation at any stage of the recruitment process, please let us know when contacted, and we will work with you to meet your needs.