Human Resources Coordinator

Description

Position Summary

The Human Resources Coordinator supports day-to-day HR operations at Lycée Français International de la Louisiane (LFIL) and helps provide a positive employee experience. The role coordinates onboarding, benefits administration, employee records, HRIS data entry, and employee support with accuracy, confidentiality, and timely follow-through.

Position Details

• Department: Human Resources
• Location: Central Office, New Orleans, Louisiana
• Employment status: Regular full-time
• Reports to: Chief Operating Officer
• Work calendar: Operations Calendar
• FLSA status: Exempt

Success in the Role

• New-hire paperwork, orientation, and employee-file setup are completed accurately and on time.
• Employee records, HRIS entries, and benefits changes are current, complete, and available only to authorized staff.
• Employees receive clear, timely support, and unresolved questions, compliance concerns, and delays are escalated promptly.

Essential Functions and Responsibilities

Primary duty: Coordinate routine HR operations and maintain accurate employee records while providing confidential, responsive support to employees and the HR department.

Onboarding and Employee Support

• Coordinate new-hire orientation, timely completion of required paperwork, and proper setup of employee files.
• Respond to employee questions about benefits, policies, and procedures with professional customer service; refer matters requiring judgment or approval to the appropriate HR leader.

Benefits Administration and HRIS Records

• Administer health and welfare plan enrollments, changes, and terminations, and serve as a liaison between employees and insurance providers.
• Maintain accurate employee information in the HRIS, including enrollments, terminations, and personal-data changes.
• File and organize employee documents in approved systems, protecting confidentiality and following recordkeeping requirements.

Compliance and HR Administration

• Complete Form I-9 documentation, verify supporting documents, and maintain I-9 files under approved procedures.
• Stay current on applicable federal and state employment requirements, follow HR guidance, and escalate compliance questions.
• Prepare correspondence, presentations, and reports as requested by the Chief Operating Officer; organize priorities and meet deadlines.

Additional or Occasional Responsibilities

• Schedule and coordinate meetings, interviews, and HR events, and support employee engagement initiatives.
• Support the Chief Operating Officer with special projects and initiatives that improve HR operations and employee experience.

Other Duties

LFIL works with an all-hands-on-deck mindset. When school needs arise, every employee may be asked to provide reasonable support outside the employee's usual duties or department, regardless of title, including during urgent or time-sensitive situations. Assignments will take into account the employee's qualifications, training, authority, safety requirements, applicable law, and reasonable-accommodation needs. Material or ongoing changes to the position will be reviewed and documented appropriately.

Requirements

Required Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• At least two years of relevant HR experience.
• Proven experience with HRIS data entry and maintenance.
• Strong organization, attention to detail, and ability to manage multiple tasks and deadlines in a fast-paced environment.
• Excellent verbal and written communication, interpersonal, and customer service skills.
• Ability to handle sensitive information with confidentiality and discretion.
• Proficiency in Microsoft Office Suite and knowledge of standard HR principles, practices, and regulatory compliance.

Preferred Qualifications

• Experience with Google Workspace (formerly G Suite) is strongly preferred.

Work Environment and Physical Requirements

• Office-based work at Central Office in New Orleans, Louisiana.
• Prolonged periods sitting at a desk and working on a computer.
• Occasionally lift up to 15 pounds.

The employee must be able to perform the essential functions of the position with or without reasonable accommodation. Applicants and employees may request an accommodation through Human Resources.

Standard Notices and Required Clearances

Equal Opportunity and Accommodations

LFIL makes employment decisions based on qualifications, merit, organizational need, and applicable law. LFIL provides equal employment opportunities and reasonable accommodations as required by law. Applicants and employees may contact Human Resources to request an accommodation.

Clearances, Confidentiality, and Reporting

Employment is contingent upon completion of required identity and employment-authorization verification, education and employment verification, reference checks, fingerprint-based criminal history review, and role-specific credential or clearance requirements. The employee must complete required onboarding and annual training; protect confidential information; and comply with student-safety, privacy, mandatory-reporting, and record-access requirements. Nothing in this description prohibits good-faith reporting, participation in an investigation, or other legally protected activity.