Special Education Clerk (K-5)

Position: Special Education Clerk 

Locations: Great Hearts Lakeside Lower School (7633 Harris Parkway
Fort Worth, TX 76123)

Reports to:  Special Education Campus Coordinator  

Supervisor:   Campus Headmaster                                                              

The Special Education Clerk provides administrative and clerical support to the campus Special Education program, Campus Special Education Coordinator, and program staff. This position assists with maintaining accurate and confidential student records, supporting compliance and documentation requirements, coordinating meetings and assessments, tracking required timelines, and communicating with parents, teachers, related service providers, and assessment staff.

Qualifications: 

Education/Certification: 

• High School Diploma 

• College preferred 

Special Knowledge/Skills: 

• General knowledge of public education and federal and state mandated special programs 

• Excellent organizational, communication and interpersonal skills 

• Excellent spelling and attention to detail 

• Ability to follow verbal and written instructions 

• Above average computer skills including Word, Excel, and Microsoft suite, and ability to learn new programs as needed 

Major Responsibilities and Duties 

• Maintain professional decorum and protect confidentiality of all staff, parents, and students 

• Assist program staff with clerical tasks including copies, compiling work packets, sending information home with students, file and distribute records 

• Monitor completion of compliance tasks/checklists as meetings occur 

• Gather input data required for meetings and evaluations from parents, teachers, and staff as directed by the Campus Coordinator 

• Assist with organization of student records; maintain audit files 

• Prepare compliance reports as requested 

• Communicate with related services providers and assessment staff regarding student availability for services/evaluation 

• Assist Coordinator in tracking timelines for annual meetings/evaluations 

• Assist Coordinator with scheduling of assessments, parent meetings, annual meetings, etc., 

• Disseminate updated plan information to teachers, as necessary 

• Assist teachers with students with students as instructed by the Campus Special Education Coordinator 

• Maintain professional relationships with staff members and administrators. 

Mental Demands/Physical Demands/Environmental Factors 

• Tools/Equipment Used: Standard office equipment including  computer, copier, etc. 

• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting 

• Lifting: Occasional light lifting and carrying (less than 15 pounds) 

• Environment:  School environment                                                                                                        

• Mental Demands: Work with frequent interruptions; ability to handle high-volume, fast paced work load, detailed oriented, good judgment in handling confidential information, flexibility under pressure is a must. 

Personal Qualities & Values 

• Passionately Committed: 
  With humility and curiosity, we seek to know more about our core purpose; seek to share (with each other and with others externally as an advocate); seek to live the mission ourselves with relentless pursuit and intrinsic motivation; seek to understand our work and how it serves the mission…which should result in getting the right stuff done with measurable results because we love actualization – not just the theory 

• Servant’s Heart: 
  The foundational element of having a servant’s heart is the acknowledgement of inherent dignity in their fellow human.  Someone with a servant’s heart believes that their work is to promote the development of those around them and make it possible for others to be successful in serving the mission of the organization. 

• Team Player: 
  We believe our mission can only be accomplished through collaboration and receive true joy in being a part of something greater than ourselves; Each of us is one part of a whole, each with different roles, expertise and responsibilities; working together in synchronicity 

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsible and duties that may be assigned or skills that may be required. 

Compensation: Great Hearts offers a very competitive benefits package and overall compensation will be commensurate with talent, experience, and education. 

US Work Authorization is Required.

Employment is contingent upon successful completion of a criminal history background check and fingerprint clearance in accordance with state requirements.

Travel required: May need to travel locally for training and professional development opportunities.

This description reflects management’s assignment of essential functions. It does not exclude or restrict the tasks that may be assigned. 

Great Hearts Academies is an Equal Opportunity Employer.