Assistant Facilities Construction Manager

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a high performance organization.

SUMMARY OF POSITION
Under the general direction of the Facilities Construction Manager, manages facility capital improvement projects from initial planning through design, procurement, construction, commissioning, and closeout. Serves as the City’s project manager and owner’s representative for new construction, renovations, additions, major repairs, and building system improvements. Develops and manages project scopes, budgets, schedules, and delivery strategies. Coordinates City departments, architects, engineers, consultants, contractors, and vendors. Administers contracts and monitors project cost, schedule, quality, and risk. Ensures projects meet operational needs and complies with applicable codes, accessibility requirements, City standards, and procurement requirements. Assists with administration of the facilities capital improvement program and serves in the Facilities Construction Manager’s capacity when assigned or in their absence.GENERAL EXPECTATIONS FOR ALL EMPLOYEES 
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees. 

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Manages assigned facility capital improvement projects from initial planning and scope development through design, procurement, construction, commissioning, closeout, and warranty. Serves as the City’s project manager and owner’s representative for new construction, renovations, additions, major repairs, building system replacements, and other facility improvements.
• Works with City departments, facility users, and other stakeholders to identify facility needs, establishes project objectives and operational requirements, evaluates alternatives, develops scopes of work, and establishes project priorities.
• Develops and manages project budgets, cost estimates, funding requirements, schedules, milestones, cash flow projections, and project delivery strategies. Monitors project cost, schedule, scope, quality, and risk and takes appropriate action to address potential issues.
• Develops and implements procurement strategies for architectural, engineering, construction, and other professional services in accordance with City policies and applicable State of Texas procurement requirements. Manages projects utilizing appropriate delivery methods, including design-bid-build, Construction Manager at Risk (CMAR), design-build, competitive sealed proposals, job order contracting, and other authorized methods.
• Manages and coordinates architects, engineers, construction managers, contractors, consultants, testing firms, commissioning agents, vendors, and other project participants. Administers professional services and construction contracts and monitors performance, responsiveness, quality, cost, schedule, and compliance with contractual requirements.
• Leads and participates in project programming, design development, design review, constructability review, value engineering, cost estimating, and preparation and review of plans, specifications, and construction documents to ensure projects meet City operational, functional, budgetary, and maintenance requirements.
• Administers projects during construction, including reviewing plans and specifications, schedules, submittals, requests for information, proposed substitutions, change proposals and change orders, claims, pay applications, consultant invoices, and other project documentation. Evaluates requests for additional compensation or time and negotiates or assists in negotiating contract modifications.
• Conducts regular site visits and construction observations to monitor progress, quality, safety, and conformance with construction documents. Identifies and coordinates resolution of construction conflicts, unforeseen conditions, contractor performance issues, and other project risks while minimizing impacts to ongoing City operations.
• Coordinates project activities with City departments, Facilities Maintenance, Information Technology, public safety departments, utilities, permitting authorities, regulatory agencies, contractors, consultants, and other stakeholders to facilitate timely decisions and successful project delivery.
• Ensures projects comply with applicable building codes, fire and life safety requirements, Americans with Disabilities Act (ADA), Texas Accessibility Standards (TAS), City standards, procurement requirements, and other applicable federal, state, and local requirements. Coordinates permitting, inspections, testing, accessibility reviews, commissioning, certificates of occupancy, and project acceptance.
• Manages project completion and turnover, including substantial and final completion, punch lists, record drawings, operations and maintenance manuals, warranties, training, asset information, final payments, and transfer of completed facilities to the operating department and Facilities Maintenance. Monitors warranty periods and coordinates correction of deficiencies.
• Maintains complete and accurate project records and prepares project status reports, budget updates, schedules, presentations, agenda materials, memoranda, and recommendations. Presents facility capital project information and complex technical, financial, contractual, and construction issues to executive management, City Council, boards and commissions, City departments, and other stakeholders as required.
• Utilizes the City’s capital improvement and project management software to manage project scope, budgets, schedules, contracts, documentation, reporting, and other project information. Assists in the development, implementation, and continuous improvement of the City’s capital improvement software program, including standardized workflows, project controls, reporting practices, and data requirements.
• Develops, maintains, and analyzes facility capital program data and key performance indicators (KPIs) related to project cost, schedule, delivery, workload, contractor and consultant performance, and other measures of program effectiveness. Develops reports and dashboards, identifies trends and opportunities for improvement, and uses data to increase efficiency, accountability, transparency, and consistency in project delivery throughout the City.
• Assists the Facilities Construction Manager with development and administration of the City’s facilities capital improvement program, including long-range project planning, prioritization, budgeting, procurement, reporting, workload management, and development and continuous improvement of project management standards, procedures, and best practices. Provides technical guidance to City departments regarding facility planning, construction, renovation, cost estimating, project delivery, and related matters.
• Manages multiple projects concurrently, establishes priorities, coordinates resources, and maintains effective working relationships with City staff, executive management, elected officials, consultants, contractors, vendors, regulatory agencies, and the public. Serves as the Facilities Construction Manager when assigned or in the manager’s absence.

OTHER JOB FUNCTIONS:

• Perform other duties as assigned or directed. 

KNOWLEDGE, SKILLS, ABILITIES, AND BEHAVIORS

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided. 
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Knowledge of principles and practices of facility planning, architecture, engineering, construction management, and capital project delivery, including programming, scope development, budgeting, design, procurement, construction, commissioning, closeout, and warranty administration.
• Knowledge of commercial, institutional, and municipal building construction methods, materials, equipment, sequencing, and major building systems, including architectural, structural, civil, mechanical, electrical, plumbing, fire protection, life safety, security, technology, roofing, and building envelope systems.
• Knowledge of project management principles and practices, including scope, budget and cost control, estimating, scheduling, project controls, quality management, risk management, change management, documentation, and performance measurement.
• Knowledge of construction and professional services contract administration, including procurement, contract development, submittals, requests for information, change orders, claims, payment applications, schedules, substantial and final completion, project acceptance, and warranty administration.
• Knowledge of public-sector procurement, contracting, budgeting, and capital improvement programming, including applicable State of Texas procurement requirements and project delivery methods such as design-bid-build, Construction Manager at Risk (CMAR), design-build, competitive sealed proposals, job order contracting, and other authorized methods.
• Knowledge of applicable federal, state, and local laws, regulations, building codes, fire and life safety requirements, City standards, Americans with Disabilities Act (ADA), Texas Accessibility Standards (TAS), and other accessibility requirements applicable to public facilities.
• Knowledge of construction inspection, quality assurance, materials testing, commissioning, permitting, regulatory review, and project acceptance practices.
• Skill in managing multiple complex facility construction and renovation projects concurrently from initial concept through final completion while balancing scope, cost, schedule, quality, risk, resources, and operational requirements.
• Skill in developing and evaluating project scopes, budgets, cost estimates, schedules, procurement documents, contracts, project delivery strategies, and other technical and administrative project documents.
• Skill in reading, interpreting, reviewing, and evaluating architectural and engineering drawings, specifications, contracts, estimates, schedules, shop drawings, technical reports, and other construction documents and applying applicable codes, standards, regulations, and contractual requirements.
• Skill in managing and coordinating architects, engineers, consultants, contractors, vendors, City departments, and multidisciplinary project teams; monitoring performance and maintaining accountability for project commitments, schedules, budgets, quality, and deliverables.
• Skill in identifying and analyzing complex project and construction issues, evaluating alternatives, exercising sound professional judgment, negotiating solutions, resolving conflicts, and implementing timely corrective actions.
• Skill in collecting, organizing, analyzing, and reporting project and capital program data, including development and use of key performance indicators, dashboards, reports, and other performance measures to identify trends and improve efficiency, accountability, and project delivery.
• Skill in utilizing capital improvement, project management, financial, spreadsheet, presentation, database, and other software systems to manage projects, maintain records, analyze information, and communicate project and program performance.
• Ability to communicate complex technical, construction, contractual, and financial information clearly and effectively, both orally and in writing, to technical and nontechnical audiences; prepare professional reports, correspondence, recommendations, presentations, and City Council agenda materials; and effectively present information to executive management, elected officials, boards and commissions, City departments, contractors, consultants, and the public.
• Ability to independently plan, organize, prioritize, and manage multiple assignments and projects; anticipate problems and risks; make timely decisions within established authority; and recognize matters requiring coordination with or escalation to the Facilities Construction Manager.
• Ability to coordinate construction activities within occupied and operational facilities while minimizing disruptions to City services and effectively addressing the needs of facility users and operating departments.
• Ability to establish and maintain effective professional relationships, facilitate collaboration and communication among diverse stakeholders, provide responsive customer service, and work effectively both independently and as part of a team.
• Ability to adapt to changing priorities and project conditions, continuously improve processes and practices, maintain a high level of accuracy and attention to detail, and produce quality work within established deadlines.
• Ability to embrace and demonstrate the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.) and represent the City professionally in interactions with employees, contractors, consultants, elected officials, regulatory agencies, customers, and the public.

MINIMUM QUALIFICATIONS
Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

Bachelor’s degree in Construction Management, Architecture, Engineering or related field and five (5) years of experience in construction management, engineering, architecture, or related field. Registered Accessibility Specialist (RAS) certification or ability to obtain within a year. Progressively responsible management experience of commercial, institutional, municipal, or similar facility construction or renovation projects, including responsibility for project scope, budget, schedule, design coordination, construction administration, and project delivery.

PREFERRED QUALIFICATIONS

• Professional Engineer registered in the State of Texas
• Licensed Architect registered in the State of Texas
• Certified Construction Manager (CCM), Project Management Professional (PMP), or other relevant professional certification.
• Experience planning, designing, constructing, or renovating municipal or other public-sector facilities.
• Experience with multiple project delivery methods, including Construction Manager at Risk (CMAR), design-build, competitive sealed proposals, and design-bid-build.

CONDITIONS OF EMPLOYMENT

• Must pass a drug screen and background check.
• Must have Class C Texas Driver’s License

PHYSICAL DEMANDS
Work is performed in both office and construction-site environments and requires the ability to sit, stand, walk, communicate, and use standard office equipment for extended periods. Construction-site activities may require walking over uneven terrain, climbing stairs or ladders, bending, stooping, kneeling, crouching, and accessing active or partially completed facilities. Must be able to safely navigate construction sites and occasionally lift, carry, push, or pull objects weighing up to twenty-five (25) pounds.

WORK ENVIRONMENT
Work is performed in office settings, existing City facilities, and active construction sites. Field assignments may involve exposure to varying weather conditions, noise, dust, dirt, construction materials, uneven surfaces, heights, confined or restricted work areas, and moving construction equipment. The position may require the use of appropriate personal protective equipment (PPE) and compliance with applicable safety requirements while visiting construction sites.
 
 
The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
 
The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.