Administrative Support Assistant

This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens. 
 
ESSENTIAL JOB FUNCTIONS:  

• Provides administrative support for the department.
• Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review.
• Performs the filing, indexing, retrieval/delivery, preparation and shredding of records in the County’s Records Management area.
• Maintain strict confidentiality in performing duties and protect operations by keeping personal information confidential.
• Performs and files required metrics and regulatory reports.
• May be asked to provide detailed responses to requests for information. 
• Updates supervisor of critical issues/events.
• Assists with clerical needs and records destruction.
• Takes precise messages and ensures prompt delivery to appropriate staff.
• Posts, sorts, delivers, and retrieves mail from various departments and USPS as needed. 
• Assists with weekly and monthly reports.
• Performs tasks which involve driving to various departments throughout the County. 
• Substitute Courier when necessary.
• Performs other duties as assigned.

• High School diploma or equivalent;
• One (1) year of related administrative experience;
• Must have and maintain a valid driver’s license for South Carolina with safe driving record.

Special Requirements:

• Data Entry/Basic Skills score of 71 is required for this position;
• Word score of 45 and Excel score of 40 required for this position;
• Departmental testing may be administered during interview;
• A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file;
• Level 4 CJIS Security Training Required.

Knowledge, Skills And Abilities:

• Knowledge of personal computers, including Word and Excel.
• Knowledge of imaging technology and microfilming preferred.
• Knowledge and experience with Vorex/Simple/Mayan EDMS preferred.
• Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
• Skill in the use of general office equipment.
• Ability to manage inventory and property.

This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Normal operating hours are Monday through Friday 8:00am until 4:00pm with the ability to work flexible hours when necessary. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.