Grants Specialist-Variable

Internal Candidates must apply through Jobs Hub in Workday.

Apply to join our team today! The City of Arvada promotes Equal Pay for Equal Work.  Starting salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity. The range listed reflects the entire range and typical placement is entry to mid range.

Pay Range - $25 - $35/hr

Position Purpose

Researches, develops, coordinates, and administers grants to support City programs, services, and initiatives. Identifies funding opportunities; assists with grant applications and submissions; monitors grant awards, budgets, reporting requirements, and compliance; and provides grant-related information and support to City departments and external partners.

This is a part-time position, 20 hours/week.

Essential Job Functions

• Researches and identifies federal, state, local, foundation, corporate, and other grant funding opportunities that align with City programs, services, and initiatives.
• Assists City departments with evaluating funding opportunities and determining eligibility, requirements, deadlines, and alignment with City priorities.
• Establishes and maintains professional relationships with granting agencies, foundations, nonprofit organizations, and other funding partners.
• Monitors awarded grants to ensure compliance with grant agreements, funding requirements, budgets, reporting schedules, and applicable regulations.
• Prepares and coordinates required narrative, performance, financial, and other grant reports in accordance with funding agency requirements.
• Tracks grant awards, expenditures, deadlines, reporting requirements, and other grant-related information and maintains accurate records and documentation.
• Provides technical assistance and responds to questions from City departments regarding grant opportunities, application requirements, grant administration, reporting, and compliance.
• Maintains grant information and records within the City's grants management system and assists with system administration, troubleshooting, and coordination with the software vendor.
• Prepares routine reports, spreadsheets, summaries, and other grant-related information to support departmental and organizational reporting.
• Assists with grant closeout activities, including final reporting, financial reconciliation, documentation, and resolution of outstanding requirements.
• Assists with coordination of grant-funded projects and initiatives involving City departments, nonprofit organizations, governmental agencies, and community partners.
• Represents the City professionally in meetings, training, events, and other activities related to grants and external funding.

Other Job Functions

Performs other duties as assigned.

Knowledge Skills and Abilities

• Knowledge of grant research, grant administration, and grant compliance practices.
• Knowledge of federal, state, local, foundation, and corporate grant funding sources and requirements.
• Knowledge of grant budgeting, financial tracking, reporting, and documentation practices.
• Knowledge of basic project management principles and practices.
• Skill in researching funding opportunities and evaluating grant requirements.
• Skill in organizing and tracking multiple projects, deadlines, requirements, and priorities.
• Skill in using word processing, spreadsheet, presentation, database, and other business software.
• Ability to analyze and organize financial, programmatic, and grant-related information.
• Ability to establish and maintain effective working relationships with City employees, funding agencies, nonprofit organizations, and other stakeholders.
• Ability to communicate effectively, both verbally and in writing.
• Ability to work independently, exercise sound judgment, and complete assignments within established deadlines.
• Ability to maintain accurate records and ensure compliance with grant requirements.
• Ability to effectively communicate information, both verbally and in writing, to support organizational objectives and interact with all levels of personnel within the city in a positive and cooperative manner.

Knowledge Skills Abilities Preferred

License & Certification

• A valid Colorado driver’s license and acceptable driving record is required.

Education Degree

• Bachelors Degree (BA, BS, BBA)

Education Major

• Public Administration, Finance or related field.

Education Required

• An equivalent combination of education and experience may be considered.

Work Experience Related

• Three (3) years of professional experience in grant writing, grant administration, fundraising, program administration, project coordination, or a related field. 

Work Experience Preferred

• Experience in public sector and/or nonprofit organizations.
• Experience with federal or state grants and associated compliance and reporting requirements.
• Experience using grants management software or similar databases.

Other Qualifications

• Must pass a criminal background check and a driving record check, if required by the position.

Physical Demands

• Minimal physical effort typically found in clerical work. Primarily sedentary, may occasionally lift and carry light objects. Walking and/or standing as needed and minimal.

Hazards

• Minimal exposure to hazards are typically found in general office environment where there is rarely to no exposure to injury or accident

Work Environment

• Exposure to routine office noise and equipment

The City of Arvada offers a robust Total Rewards package. To find out more details, select here.

The City of Arvada does not offer benefits to temporary and/or seasonal employees.  Temporary, Variable Hour and Health Plan Eligible employees will earn 1 hour of sick leave for every 30 hours worked, up to a maximum cap of 48 hours.

Vision: We Dream Big and Deliver

Mission:  We are dedicated to delivering superior services to enhance the lives of everyone in our community.

Values:

• Innovation: We excel in creativity, flexibility and the use of best practices while valuing diverse backgrounds, ideas and perspectives. 
• Passion: We are a high performing, inclusive team inspiring each other to pursue excellence.
• Opportunity: We value our diversity, embrace possibilities, face challenges, persevere and take action to deliver quality results.

The City’s Core values are in every employee’s individual Performance Plan which helps us to reinforce our expectations for living and working by our Core Values. 

Every City employee is expected to perform his/her job to the highest professional standards.  This includes upholding the City’s values with integrity and accountability, acting in a manner that is respectful and inclusive towards others, and adhering to the City’s policy on employee conduct as detailed in the personnel rules sec. 70-143. 

The City is an Equal Employment Opportunity Employer.