Administrative Associate II - Planning & Zoning

The Portage County Planning & Zoning department is hiring a full-time Administrative Associate II to join the team!  This position will support the Land & Water Conservation division and the Central Wisconsin Windshed Partnership Group.

Pay range starts at $19.95 / hr

Summary of Position:
 

This position is responsible for providing program support to the Department's Land and Water Conservation Division (LWCD) and Central Wisconsin Windshed Partnership Group (CWWP), including the maintenance of the LWCD and CWWP filing systems, composing and typing correspondence, newsletters, agendas, minutes, brochures, news articles, government forms, cost sharing contracts, processing department accounts payable, procurement card charges, general bills, receipts, monthly vehicle expense report, assistance with budget preparation, and posting website updates.  Responsible for implementing conservation youth education programs and associated pamphlets, contests, press releases, and newsletters.  Excel database maintenance and work with desktop publishing program.  Create and maintain mailing lists.  Provide back-up for the Department’s main point of contact for customers.  Assist with zoning permit inquiries, draft applications, review, intake, and receipt. Assist with other Department administrative needs as necessary.  Provide full support to governing Committee and CWWP Advisory Committee, and any department ad hoc/subcommittees as assigned (day or night meetings/minutes/notices).


What are the primary job duties?
 

• Compose, edit, and type correspondence, agendas, reports, brochures, pamphlets,  mailing lists, etc.
• Provide support to governing Committee and CWWP Advisory Committee, and any department ad hoc/subcommittee, including attendance at night meetings, record minutes, prepare monthly reports, complete related mailings in a timely manner, provide Committee attendance information to County Clerk’s office, post agendas and minutes on County website.
• Process general billing, receipts, accounts payable, receiving, and procurement card charges in MUNIS (ERP software), including use of basic budgeting/accounting skills.  Process monthly vehicle expense and fuel card reports.
• Input and maintain various information in Ascent for LWCD related permits, agreements, etc. and assist with permitting in other divisions as needed.
• Input and track contracts and grants in MUNIS (ERP software.)
• Oversee Tree Planter Fund in cooperation with DNR Forester.  Order supplies/equipment and deposit revenues.
• LWCD, CWWP, and department budget preparation assistance and tracking in MUNIS (ERP software.)
• Type government forms and cost share contracts.
• Assist with reports and grant reimbursements to Wisconsin Department of Natural Resources (DNR), Department of Agriculture, Trade, and Consumer Protection (DATCP), and other grantors in a timely manner.
• Develop and implement the conservation youth education programs and other programs as assigned. 
• Design and maintain LWCD and CWWP filing systems and websites.
• Maintain computer files using Microsoft Office programs on personal computer.
• Provide educational materials to clientele of the LWCD and Planning and Zoning Department.
• Assist the Planning and Zoning/Code Administration Sections with administrative support needs, including typing reports and studies, agenda preparation, mailings, and recording minutes of Department Committee meetings.
• Assist with customer service duties and fill in for main point of contact during vacations, illnesses, lunch hours, etc.
• Assist customers with zoning inquiries, draft, review and accept zoning permit applications.
• Provide administrative assistance and support to Department staff and Committees towards the implementation of Land and Water Resource Management Plan Work Plan objectives and actions.

 

What are the minimum qualifications?
 

• High school diploma or equivalent required.
• Two years of office support experience in order to fulfill the required knowledge, skills, and abilities.
• Conservation and/or agriculture emphasis desired. 
• Must be a licensed driver and have access to an insured, licensed vehicle.

 

Portage County offers a GREAT benefit package, which includes the following;
 

• Vacation - available on day one!
• Health insurance - your choice of two health plans - (Health Savings Account associated with a High Deductible Health Plan with a County contribution or a PPO Co-pay plan)
• Wellness incentive plan offered with health insurance enrollment! Earn up to $600 per year!
• Flexible spending account
• Dental insurance
• State of Wisconsin Retirement Plan - County contribution of 7.2%!
• Paid holidays
• Paid sick leave
• Life insurance - premium paid by the County (must work a minimum of 30 hrs/wk)
• Long term disability insurance - premium paid by the County (must work a minimum of 30 hrs/wk)
• EAP (Employee Assistance Plan) - paid by the County
• 457(b) Deferred Compensation Plan

Portage County is an Equal Opportunity Employer