Accounting Specialist II (Finance)/ Senior Accounting Specialist

ESSENTIAL DUTIES AND RESPONSIBILITIES: (The following examples are illustrative only and are not intended to be all inclusive.)

Accounting Specialist II: To view the full job description, Click Here

Accounts Payable

• Reviews invoices and supporting documentation for completeness, accuracy, appropriate authorization, and compliance with established policies and procedures.
• Processes routine invoices and payment transactions within the County's financial system.
• Verifies account coding, purchase order information, approvals and other required documentation prior to payment.
• Identifies missing or inconsistent information and works with departments or vendors to resolve routine discrepancies.
• Assists with vendor inquiries regarding invoice and payment status.
• Maintains organized and accurate electronic records supporting accounts payable transactions.
• Assists with routine reconciliations, reports and research related to accounts payable activity.
• Supports year-end and other periodic accounts payable processes as assigned.

P-Card Administration and Support

• Provides day-to-day administrative support for the County's P-Card program.
• Reviews P-Card transactions and supporting documentation for completeness and compliance with established requirements.
• Monitors transactions for missing receipts, incomplete documentation, coding issues, or other routine exceptions and follows up with cardholders as appropriate.
• Assists cardholders and departments with routine P-Card questions, procedures, documentation requirements and system navigation.
• Assists with routine P-Card reconciliations, reporting and compliance reviews.
• Escalates unusual transactions, repeated compliance concerns, or other issues requiring higher-level review.

Accounting and Administrative Support

• Enters, reviews, verifies and maintains financial information in applicable systems.
• Performs routine reconciliations and researches discrepancies using established procedures.
• Assists with maintaining accounting records and documentation in accordance with established retention requirements.
• Responds to routine questions from employees, departments and vendors regarding assigned accounting processes.
• Assists with preparation of reports, spreadsheets and financial information as requested.
• Provides backup support for other transactional accounting functions as trained and assigned.
• Identifies opportunities to improve routine processes, workflows, documentation, and customer service.

Performs other duties of a similar nature and level as assigned.

Senior Accounting Specialist: To view the full job description, Click Here

• Prepare customized accounting, financial, and fiscal reports for special projects.
• Enter financial data into accounting systems, including revenues, disbursements, transfers, and adjusting entries.
• Maintain accounting summaries, statements of accounts, and generate accounting reports.
• Create and maintain spreadsheets for posting, tracking, analyzing, and reporting financial information.
• Ensure compliance with fiscal rules and regulations; identify inaccuracies, analyze records, reconcile discrepancies, and prepare corrective actions.
• Research and analyze variances in financial reports and statements, trace and correct discrepancies in accounts, documents, data entries, reports, and records.
• Communicate with County and department staff regarding financial discrepancies.
• Review and process vendor invoices, cash deposits, invoices, and other accounting transactions.
• Reconcile cash accounts, bank statements, and outstanding payments; ensure deposits are recorded accurately.
• Verify p-card purchases comply with County policies and procedures.
• Assist in developing and implementing process improvements to increase efficiency in payments and financial workflows.
• Provide guidance to department staff on accounting procedures, policies, and issues.
• Prepares the Commissioner Proceedings for the monthly newspaper publication.
• Prepares agenda item and supporting documentation for Business meeting.
• Maintain organized and efficient filing systems.
• Gather and calculate data for departmental budget preparation.
• Track returned payments (NSFs); send correspondence, update payment records, and notify customers of outstanding payments.
• Assist auditors by providing financial records and documentation.
• Maintains confidentiality of information consistent with applicable federal, state, and county rules and regulations.
• Participate in training and professional development opportunities.
• Performs other duties as assigned in support of business operations and statutory compliance and department needs.

EDUCATION and/or EXPERIENCE:  

Accounting Specialist II:

• High school diploma or GED supplemented by coursework or training in accounting, finance, business administration, or a related field.
• Two (2) years of experience performing accounting, accounts payable, bookkeeping, financial processing, or closely related administrative work.
• A combination of education and experience may be considered.

Senior Accounting Specialist: 

• A high school diploma or GED equivalent is required. Associate or bachelor’s degree in accounting, finance, business administration or similar field preferred.
• Three (3) years of experience with financial recordkeeping, reconciliation, and journal/ledger entries required.
• A combination of education and experience may be considered.