Vendor and Order Specialist

Vendor and order specialist
Are you looking for a career opportunity within a global growing real estate company?

Then you might be our next Vendor and order specialist

Join us and be a part of our journey.

job description

We are looking for an organized, responsive, and detail-oriented professional to centralize the daily purchasing and vendor activity that supports maintenance operations across Akelius properties .

The role standardizes how materials are ordered, verified, tracked, and received, and serves as the single point of contact for assigned vendor relationships.

This position helps control cost, prevent lost, duplicated, and delayed purchases, and give maintenance teams reliable, on-time access to the materials they need.

The role supports operational material spend and is accountable for accurate records from order placement through delivery and invoice resolution.
 

key responsibilities

order management

• place, process, and track material and supply orders for maintenance operations across all properties
• verify pricing against agreed vendor rates and catalogs before every order is placed; if an item is not available in an approved catalog, search for best buy.
• track orders from placement through delivery, confirm receipt, and flag delays before they affect work orders

 

• maintain accurate records of ordered, received, and outstanding items to prevent loss and duplicate purchases
• review and reconcile vendor invoices against orders and delivery confirmations
• resolve pricing, quantity, delivery, and invoice discrepancies through completion

 

• provide procurement leadership with reliable order-to-delivery status and spend information

vendor management

• serve as the single point of contact for assigned material and supply vendors
• maintain vendor records, contacts, account terms, and required compliance documentation
• monitor vendor performance on price, lead time, fill rate, and accuracy and escalate issues
• coordinate with properties to consolidate orders and standardize preferred vendors and products
• support onboarding of new vendors

collaboration and service

• partner with operations to understand material needs and purchasing patterns
• respond promptly to purchasing requests so work is not delayed
• flag recurring material issues, stockouts, or cost spikes to procurement leadership
• support procurement standardization, policy compliance, and process improvements across the portfolio

who you are

• 2+ years of experience in purchasing, procurement, supply chain, or vendor coordination; property management or facilities experience is a plus
• strong organization and attention to detail, with the ability to manage many open orders without losing track of items
• comfortable using purchasing systems, spreadsheets, and invoice reconciliation processes

 

• clear and responsive communicator who can manage vendors and internal requests professionally
• able to identify pricing and invoice discrepancies and follow them through resolution
• strong skills in order tracking, vendor coordination, invoice reconciliation, and clear communication with property, maintenance, and procurement teams.

• experience consolidating decentralized purchasing, familiarity with maintenance or MRO supplies, or experience with a procurement or ERP platform is preferred

measures of success

• material spend is moved onto verified, negotiated pricing
• lost, duplicated, and delayed material purchases are reduced
• fewer maintenance work orders are delayed by material availability
• invoices are accurately reconciled and order-to-delivery tracking remains complete

how to apply

Apply with a copy of your resume.

Akelius offers

• salary range USD 80,000 to 90,000
• competitive benefits with generous employer premium contributions
• 100% paid short and long term disability, as well as Life

 

• 401k with match
• annual fitness benefit
• internal industry specific education and training

 

• offices in central locations with a high-quality working environment
• social events and volunteer opportunities throughout the year
• company summit every second year

about Akelius

Akelius acquires, upgrades, and manages residential properties.

Akelius owns rental apartments in the metropolitan cities New York, Boston, Washington D.C., Ottawa, Montreal, Quebec City, Toronto, London, and Paris.

Read more at www.akelius.com

Akelius is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender identity, sexual orientation, age, marital status, protected veteran status, pregnancy, physical and/or mental handicap or financial ability.