Senior Administrative Specialist

Job Description

Take Your Corporate Career to the Next Level  

 

Kleinfelder, a Forbes' Top Employer for Engineers in North America, is committed to a people-first culture, technical excellence, and creating opportunities where employees can thrive!

Are you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelder’s Corporate Services team is looking for you! From Accounting & Finance, Human Resources, Marketing & Communications, and Information Technology to Legal and Health & Safety, our corporate employees are part of the Kleinfelder ecosystem – supporting the projects that improve the communities we work and live in.

Step into Your New Role 

Kleinfelder has an exciting opportunity for a Senior Administrative Specialist!  This role supports our Boston office, the hub for New England operations, combining high-level administrative and office management support to keep projects and people moving. Working closely with teams, manage the office environment, and handle day-to-day needs with flexibility and independence. It’s a great opportunity for a self-starter to gain broad experience, improve how things work, and make a real impact. Perfect for someone who enjoys variety, takes initiative, and thrives in a fast-paced setting. This is a part-time position with the opportunity for it to become a full-time position in the future. 

 

Responsibilities

• • Support daily office operations and administrative functions at the assigned Boston office, including coordinating office supplies, car rentals, and general administrative support. Occasional travel to a regional office may be required based on business needs.
  • Support HR activities, including onboarding, employee documentation, and responding to general team requests.
  • Assist with Health & Safety program by conducting monthly office safety inspections, tracking compliance, and ordering PPE as needed.
  • Support the local IT program by supporting new hires and existing employees with technology needs, including laptop setup, equipment deployment, and shipping IT equipment.
  • Manage fleet operations, including vehicle assignments, monthly safety inspections, and coordinating maintenance, repairs, and recall appointments.
  • Serve as the primary point of contact for coordinating Kleinfelder employee and subcontractor security badging and access to Massport facilities, ensuring timely processing and compliance with security requirements. Travel to Massport/Boston Logan Airport is required as needed
  • Perform other administrative duties and special projects as assigned

 

Requirements:

• 5+ years of administrative or office management experience
• Comfortable with Microsoft Office and internal systems
• Basic knowledge of HR, Health & Safety, IT, and fleet management
• Strong organizational, communication, and problem-solving skills

 

Preferred Skills: 

• Experience working within the Architecture, Engineering, or Construction industry is strongly preferred

• Experience with HRIS, CRM, or project management systems
• Comfortable using dashboards, UKG, Deltek, or similar platforms
• Advanced Microsoft Office skills, including Excel and Teams
• Experience improving office processes or implementing new systems
• Strong attention to detail and proactive problem-solving skills
• Previous experience in a fast-paced, multi-tasking environment

 

Move Forward with Kleinfelder: Kleinfelder and its’ subsidiaries and affiliates, has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients’ transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 110 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose – together, we deliver.  

 

Progress with an Employer that Values You 

 

Kleinfelder, and its’ subsidiaries and affiliates, is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following:  

 

Benefits: Kleinfelder, and its’ subsidiaries and affiliates, offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays.  

 

Massachusetts: The expected salary range for the position is displayed in accordance with the Massachusetts Wage Transparency Act.  Final agreed upon compensation is based upon individual qualifications and experience. Salary range: $25.80hr. - $42.26hr.  

 

Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program.

Equal Opportunity: Kleinfelder, and its’ subsidiaries and affiliates, is an Equal Opportunity Employer – Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules)  

 

NOTICE TO THIRD PARTY AGENCIES   

Please note that Kleinfelder, and its’ subsidiaries and affiliates, does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder, and its’ subsidiaries and affiliates, will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder, and its’ subsidiaries and affiliates, explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.