Office Support I (PT)

Starting Compensation:

$16.39/Hourly

Find job security and stability alongside a growing community and a team that supports you. Level up your career through a large network and specialty training.

If you're passionate about making a difference, apply today to join us in serving the community!

Job Description:

JOB SUMMARY

• The Park Office Support I (PT) Secretary is an administrative position responsible for the efficient operation and management of workflow at the Environmental Education Center and Shuts Environmental Library. 

• Service to both internal and external customers is the focus of this position while data entry, filing and light bookkeeping are also part of the daily work.

REPORTING RELATIONSHIPS

• This position reports directly to the Office Manager while working to provide administrative assistance to the Senior Naturalist, Park Naturalists, and other staff.

ESSENTIAL JOB FUNCTIONS

• Processes facility reservations, program registrations, and memberships.

• Completes invoices and confirmation letters for private group program reservations.  

• Answers phones and addresses public inquiries and complaints.

• Performs procurement functions including generating purchase orders and vouchers.

• Files facility reservations, program registrations, memberships, and other office paperwork.

• Assists with operation of the Shuts Environmental Library.  

• Generates and reconciles daily cash and credit card deposits.

OTHER SPECIFIC TASKS OR DUTIES

• Provides customer service to Shuts Library patrons, including inquiries, item check-out, processing fines, returning books to the shelves, and item check-in. 

• Prepares, sends, and receives email and postal mail.

• Assists with special projects.

• Performs other duties as assigned.

MINIMUM QUALIFICATIONS 

• Must possess a High School or GED diploma. Advanced secretarial schooling or training is preferred.

• Must have computer skills that include using email; Microsoft Office products such as Outlook, Excel, and Word; and navigating the internet.

• Working knowledge of office equipment (facsimile, copier, printer, scanner, multi-line phone).

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledgeable of general business/secretarial practices.

• Proficiency with a PC including Microsoft Office.

• Comfortable with light bookkeeping and cash handling.

• Effective written and oral communication skills.

• Excellent customer service skills. 

• Ability to work with minimal supervision; self-motivated.

• Ability to work in a fast-paced, multi-functioning environment.

REQUIRED LICENSES/CERTIFICATIONS/CLEARANCES

• Pennsylvania State Police Criminal Record Check

• Pennsylvania Child Abuse History Clearance

• FBI Background Check

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Ability to sit for extended periods of time.

• Ability to reach overhead and bend from the waist.

• Lifting up to 40 lbs. to the waist.

• Ability to perform repetitive motions (stapling, collating, stamping, etc.)

The County of Lancaster offers comprehensive benefits to our employees.  Read more about our benefits here.

Lancaster County Government provides Equal Employment Opportunity for all persons regardless of race, religion, age, sex, national origin, genetic information or disability. The County also observes all applicable laws regarding Veterans status. The County reflects this action in all areas of employment and compensation practices and policies. Employment with the County is based upon the ability to perform the job as well as dependability and reliability once an individual is hired.