Director of Student Affairs - School of Medicine

Department:

SOM KC Office of Student Affairs (OSA)

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Student Affairs

Position Title:

Director of Student Affairs - School of Medicine

Job Family Group:

Professional Staff

Job Description Summary:

Execute effective and innovative program management for the tri-campus learning communities. Collaborate with multi-level stakeholders to architect the professional development curriculum and associated programming. Develop and coordinate efforts to assess and evaluate student affairs programs and champion a safe and inclusive learning environment.

Job Description:

Multi-Site Longitudinal Learning Community Program Management 

• Annual recruitment, hiring, on-boarding, faculty development and succession planning for all Learning Community faculty (48+ assistant directors and 6+assistant deans).
• Generate agendas and co-facilitate monthly leadership meetings.
• Operationalize student leadership selection and training. 
• Create a focus and prioritization of student academic coaching to foster professional identity formation, academic progression, and student well-being as well as to facilitate attainment of graduation competencies.
• Prepare weekly communique to tri-campus society faculty.  
• Develop content and facilitator guides for group coaching sessions. 
• Manage the faculty and student coaching dashboard (KACES), collaborating with programmers to optimize the delivery of coaching for student success and compliance. 
• Support the learning community faculty in navigating student resources, scheduling required activities, organizing Block 1 coaching appointments, and monitoring compliance.  
• Steward of the Medical Academic Societies annual endowment, ensuring equitable fund distribution across the three campuses, supporting student and faculty programs and professional development. Maintain annual budget.
• Prepare and present annual Medical Academic Societies report to Executive Dean and other SOM leadership.
• Serve on the Student Promotions Committee as a liaison to the Society Director team/Assistant Deans for Student Affairs. Take attendance and minutes for meeting. 

 Student Professional Development 

• Execute methods for delivering educational programs to students and faculty, including orientations, professional development curriculum, student wellness and mental health programming, and society faculty development.  
• Organize the student professional development curriculum, recruiting content experts, writing presentations, content development and delivery, developing student affairs communications and branding, and ensuring alignment with AAMC and AMA best practices.
• Design and orchestrate the School of Medicine policy and procedure compliance training modules.
• Serve as primary lead for student compliance, remediating non-compliance in collaboration with coaches.

 Communication

• Collaborate with cross-functional KUMC teams to prepare the KUSM monthly Monday Minute newsletter, delivere resources to learners to optimize student success and professional development. 
• Maintain the Student Affairs SharePoint site with relevant student support resources.  
• Annually collaborate with KUSM leadership to update pertinent materials (syllabi, position descriptions, etc) regarding coaching requirements, policies and procedures, and mistreatment reporting. 
• Create social media strategy and implementation for office Instagram account. Collaborate with the Communications Department on collaboration social posts.

 Student Affairs Assessment & Evaluation

• Collaborate with KUSM Medical Education Division of Assessment & Evaluation to evaluate the learning communities program, including coaching, problem-based learning facilitation, and general program evaluation for students and faculty, and preparation of the annual and bi-annual reports to stakeholders.  
• Organize the tri-campus student affairs alignment and strategy working group to ensure alignment of services/programs offered and to establish best practices.   
• Manage the AAMC KUSM platform to evaluate programs, review national survey data, and initiate CQI efforts.  
• Execute campaigns to incentivize AAMC and KUSM survey completion.  

 Champion for the Learning Environment

• Champion a safe learning environment with a prioritization of student education on discerning student mistreatment, reporting mechanisms, and preparation and dissemination of the annual student mistreatment report.  

Student Travel and Assistance

• Manage the Coach’s Fund for Emergency Assistance. Process applications, consult committee and track voting, communicate directly with students and the Office of Financial Aid on disbursement of fund.
• Manage the Ehrlich Travel Grant. Process applications, make determinations of awards, communicate directly with students to collect all required materials, work directly with Endowment to reimburse student travel. Track student data and location of travel to report to KU main campus for Clery reporting annually.
• Facilitate all AAMC and AMA student travel including researching flights, hotels, registration, communication with student, serve as liaison between students and Finance Department, ensure students submit photos and reflection.

Other Committee Advisor/Lead:

• Serve as co-advisor and point person for Medical Student Assembly, the medical student governing body. Assist in logistics planning, institutional knowledge, and collaborative problem-solving for student success.
• Serve as co-lead on the Kern National Network KUSM team. Serve as the KUSM KNN Student Chapter Champion, assist students with programming and logistics, attend KNN student champion meetings, co-plan/facilitate Flourishing Series.
• Serve on the USMLE Step 1 Readiness team. Generate and execute all communications to students in collaboration with cross-campus partners.

Supervisory Duties:

• Provide executive oversight of event operations, front desk operations, and dean-level support to the program manager and administrative assistant.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.

Required Qualifications

Work Experience:

• 5 years of professional experience in academia or program management. Relevant education may substitute for experience on a year for year basis.
• Two years supervisory experience.
• Experience with content development and employee relations.

Preferred Qualifications

Education: Master’s degree

Work Experience:

• 5 years of managerial experience in a health professions student affairs setting.
• Experience in coaching.
• Experience with educational research.

Required Documents

• Resume

• Cover Letter

If selected as a final candidate for this position, you may be required to complete the Association of American of Universities Representations and Warranties document and sign a release of records that will allow the University of Kansas Medical Center to conduct a further background check with former employers.  A copy of the Representations and Warranties document can be found here.

Comprehensive Benefits Package:

Employee Type:

Regular

Time Type:

Full time

Rate Type:

Salary

Compensation Statement:

The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above. 

Pay Range:

$92,800.00 - $139,200.00

Minimum

$92,800.00

Midpoint

$116,000.00

Maximum

$139,200.00