Technical Admin (Maritime)

In this role, you will act as a bridge between operations and accounts. You will ensure that all services and works are documented, billed, and communicated to clients. The ideal candidate has a strong administrative background, a keen eye for detail and the ability to understand operational scopes within the industry.

Responsibilities

• Log actual project costs, collaborate with the Accounts and Senior Administration departments to issue accurate client invoices, and assist the Senior Administrator with internal audit responsibilities.
• Maintain excellent client relations through prompt and courteous service, proactively follow up with project owners on all internal and external jobs, and coordinate the department’s planning and execution activities.
• Collect paperwork, keep all operational, administrative, and records up to date, and maintain a highly organized filing system (both physical and digital).
• Assist in vetting and upkeeping security passes, perform general day-to-day administrative duties, and contribute to overall team efforts to ensure the department runs smoothly.

Requirements & Qualifications

• Proven experience in a similar role is a must.
• Candidates with a relevant educational qualification will be given preference.
• Excellent written and verbal communication skills for effective client and internal team interactions.
• High level of organization and the ability to manage multiple tasks simultaneously.
• Proficiency in standard office software (Microsoft Office, Excel) and familiarity with accounting or invoicing software.