Senior Payroll Specialist

Overview

We are currently seeking a seasoned Senior Payroll Specialist with 5+ years of experience to perform and shape the new function within our Accounting/Finance Division and work in our West Palm Beach, FL office on-site.

 

At WGI, you will find talented, passionate associates providing exceptional service in collaborative, team-driven environments, all while having fun and enjoying the work they do. We work to stay ahead of the curve by investing in the latest tools and technology. As one of the nation’s top consulting firms, we consistently strive to promote efficiency, cultivate a culture our associates can proudly embrace, and empower our associates to advance their career growth at WGI and beyond.

 

WGI is always looking for remarkable individuals to join our team and help us grow in our vision. If you think you are an innovative, self-motivated team player and want to shape your community, join our WGI team today!

 

WGI offers a complete Benefits package including: Medical, Dental, Vision, LTD & STD, Life Insurance, 401k with match, PTO, Holidays, HSA with company contribution, Pet insurance, and Employee Assistance Program.

#LI-onsite

 

 

Responsibilities

• Ensure the weekly approval and posting of employee time-sheets by internal deadline and provide quality control review of approved time-sheets.
• Through coordination with Human Resources, establish/maintain employee records related to payroll; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to company policy including compliance with federal/state/local regulations.
• Submit bi-weekly payroll to third party payroll processing firm by deadlines to ensure timely pay biweekly.
• Prepare requests for the transmission of non-tax payments to third parties (401k, HSA, FSA, garnishments, etc.)
• Work with accounting team on preparation of payroll entries.
• Support employee questions related to pay, deductions and vacation balances.
• Keeps abreast of payroll processing system and changes in wage and tax laws.
• Ensure proper pay and taxation of any special benefits such as moving, tuition, benefits, etc.
• Register the company for withholding, unemployment, local taxes, etc. in any new states as needed.
• Complete requests from regulatory agencies as needed.
• Ensure timely filing by third party provider of all tax filings including annual W2s and 1095c.
• Support accounting team in processing employee expense reports.
• Support annual audits (401k, Workers Comp, etc.).
• Ensure cross-training on critical payroll functions.

 

Qualifications

• High school diploma or GED required. Associate degree in Business Administration/Accounting preferred.
• 5+ plus years in a Payroll position performing all payroll functions
• Certified Payroll Professional credentials.
• Multi-state payroll processing experience.
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system.
• Ability to maintain confidentiality and exercise extreme discretion.
• Excellent problem solving/judgment skills, and a high level of attention to detail and accuracy.
• Strong organizational skills, and the ability to work under pressure.
• Ability to handle and prioritize multiple tasks and meet all deadlines.

• Ability to work overtime or additional hours as needed during peak periods, such as payroll processing deadlines, month-end, and year-end/W-2 season.

• Ceridian Dayforce is desired. Knowledge of BST is a strong plus.

Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visas

 

If you have what it takes to join our growing organization and want to be part of a dedicated team, please apply today. In return, WGI provides a competitive salary and an outstanding work environment. WGI is an Equal Opportunity Employer/Veterans/Disabled.

 

Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office setting.  Hand-eye coordination is necessary to operate a computer, keyboard and mouse.  Use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams.  While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

 

WGI does not accept any unsolicited resumes. Should any 3rd party agency or recruiters forward or submit any resume(s) to a WGI employee without a pre-existing contractual agreement, the submitted resume(s) will be deemed the property of WGI, and no placement fee will be provided.

 

All agencies and vendors are required to have a signed WGI vendor agreement from the WGI Chief HR Officer permitting them to work directly through our Talent Acquisition team. Obtaining this signed vendor agreement is the only way you will receive payment. Verbal or written commitments from any other member of our staff will not be binding.

 

All third-party recruiting/supplemental staffing agencies are expected to familiarize themselves and abide by this policy.