Mission Critical - Project Administrator

Description

About the Position: 

At EEI, we believe in doing things the right way, with excellence, integrity, and genuine care for our people. As an employee-owned company, our People First culture is rooted in trust, accountability, and shared success.

As a Mission Critical Project Administrator, you will keep our Mission Critical team organized, supported, and running smoothly. You will manage team schedules, travel, communications, and day-to-day operations for commissioning teams working on hyperscale data center and mission-critical projects. You’ll partner closely with project managers, Electrical and Mechanical Leads, and internal support teams so the team can stay focused on delivering facilities that perform exactly as designed.

This position is ideal for an organized administrative or executive support professional who enjoys supporting a busy technical team, managing details across many people and moving parts, communicating clearly, and keeping operations on track in a fast-paced, high-reliability environment.

Hourly Compensation Range: $37.12 - $46.40

The above hourly range is based on the national labor market and subject to change. 

Typical Travel: Up to 15%. Travel requirements vary by project and individual location.

Essential Responsibilities: 

• Maintain Mission Critical team schedules and the overall team calendar, including individual staffing schedules; arrange meetings, appointments, and staff travel itineraries. 
• Handle incoming and outgoing team communications, including phone calls, emails, and mail. 
• Assist with streamlining project activities to support successful planning and execution, helping ensure timelines and deliverables are met. 
• Review, prepare, and maintain team documents, and compile and analyze data for reports and presentations. 
• Order and maintain office supplies and equipment, and coordinate field tool inventory, repairs, replacement, calibration, and rentals. 
• Maintain and communicate project site rules and policies to the team. 
• Assist with new hire onboarding to help new team members integrate into the team and the company. 
• Track team member training completion and certifications. 
• Coordinate team social, team-building, and special events, including collaboration with trade partners. 
• Document questions, concerns, or issues and bring them to the leadership team to support a successful team environment and responsive problem-solving. 

Qualifications: 

Required 

• Experience in administrative support, executive assistance, office or operations support, or a related role, preferably in a fast-paced or high-pressure environment. 
• Strong organizational, follow-through, time management, communication, and documentation skills. 
• Ability to coordinate and book travel for multiple team members. 
• Ability to manage competing priorities and track details across a busy, multi-site team. 
• Proficiency with Microsoft Office Suite, including Outlook, Teams, Word, Excel, and PowerPoint.  
• Ability to handle confidential information with discretion, and a strong commitment to ethical standards. 
• Ability to work independently while staying connected to project teams, field technical staff, and internal support partners. 
• Currently authorized to work in the U.S. full-time. 

Preferred 

• Associate’s or Bachelor’s degree in Business Administration, Project Management, Construction Management, Communications, Engineering Technology, or a related field. 
• Experience coordinating travel, schedules, and logistics for field-based or traveling teams. 
• Experience supporting onboarding, training records, or certification tracking. 
• Experience managing tool, equipment, or inventory tracking. 

Working Conditions: 

• Work Environment: Hybrid environment of office-based work, remote coordination, and field or project site support. Site visits may include hyperscale data centers, mission-critical facilities, and active construction environments. Site-specific PPE and safety requirements apply when on site. 
• Physical Requirements: Primarily office-based work using computers and other office equipment for extended periods. During site visits, must be able to walk active project sites, stand for extended periods, and occasionally stoop or lift and carry up to 10-25 lbs. Reasonable accommodation may be provided. 
• Reports to:  Operations Leader  
• Supervisory Duties: This role has no direct supervisory responsibilities. 
• Partners with:  Works closely with EEI project managers, Electrical and Mechanical Leads, and commissioning team members, as well as internal support departments including accounting, operations, and Mission Critical leadership. 
• Key Representative:  EEI clients, general contractors, vendors, and project stakeholders.

About EEI:

EEI is a recognized leader in facility and energy consulting. We deliver innovative, performance-focused solutions that maximize building performance, extend system lifecycles, and reduce utility costs. This dedication has earned us trusted partnerships with Fortune 500 organizations, national healthcare networks, prestigious universities, and leading government agencies.

Nationally recognized for building commissioning and building performance, EEI also provides facility assessments, master planning, energy audits, and technical program management, supported by specialty teams serving healthcare, data center, and mission-critical facilities.

Our reputation is built by the people who lead our work every day; that’s why our values aren’t just words, they are lived out daily in how we make decisions, build trusted relationships, and deliver quality. As an employee-owned company, we share success through our Employee Stock Ownership Plan (ESOP), reflecting our commitment to building something meaningful together. And as EEI rapidly grows, we’re looking for talented people who want meaningful work, a supportive team, and room to grow.

Learn more at https://eeibuildingperformance.com/.

Benefits:

Taking care of our people is our highest priority. We’re committed to creating a workplace where our people are supported through meaningful connection, genuine care, and real opportunities to grow. That’s why we provide the benefits, tools, and resources our team needs to thrive and do their best work.

• Employee Stock Ownership Plan (ESOP); 100% employer funded
• Health, dental, and vision insurance, including $0 employee premiums for employee-only HDHP medical, dental and vision coverage
• Flexible Spending Accounts (FSAs)
• Health Savings Accounts (HSAs)
• Company-paid short-term disability, long-term disability, and basic life/AD&D insurance
• Voluntary life, accident coverage, critical illness, and hospital indemnity insurance
• Profit-sharing+ discretionary performance bonuses
• 401(k) retirement plan with company match; 100% immediate vesting
• Vacation + sick time
• Eight paid + two floating holidays
• Parental Leave
• Milestone Travel Award (Every 5 Years)
• Remote-first company
• Paid certifications, seminars, and conferences
• Professional development opportunities

Benefits shown reflect EEI’s current offerings and are subject to eligibility requirements and change as our programs evolve.

PEOPLE + BUILDING + PERFORMANCE